Sr. Grants and Contracts Analyst

Johns Hopkins University; Baltimore (MD); Remote; USD 61,000 - 107,000; Full time

Job summary

A leading university is seeking a Sr. Grants & Contracts Analyst to support pre- and post-award activities for prestigious research programs. The ideal candidate will have strong interpersonal and project management skills, alongside knowledge in research administration. This role involves working independently on complex grants and providing professional guidance.

Qualifications

• Quatre ans d'expérience en recherche financée et/ou en finance.
• Connaissance des lignes directrices fédérales pour les subventions.
• Certification CRA souhaitée.

Responsibilities

• Gérer les processus de pré et post-attribution des subventions.
• Fournir une assistance administrative aux chercheurs.
• Assurer la conformité avec les lignes directrices.

Skills

Indépendance

Compétences interpersonnelles

Compétences en gestion de projet

Education

Bachelor’s Degree

Job description

We are seeking a Sr. Grants & Contracts Analyst who will primarily support pre- and post-award activities for the Bloomberg Distinguished Professorships (BDP) team, however, throughout the year, this position will also manage two institutional research awards programs: Catalyst Awards (supports early career faculty) and Discovery Awards (supports cross-divisional team science). These programs represent part of the largest institutional commitment to faculty research in the country. This position will report to the Director for Research.

Given the very public nature of the VPR office, and in particular the BDP and institutional awards programs and their importance to University leadership, this position requires a motivated professional with significant expertise in research administration within academia. The ideal candidate is a quick learner, independent, results-oriented with strong interpersonal skills.

Position Scope/Complexity

• Work independently a majority of the time, on complex or highly complex grants/contracts. Provide high-level, professional administrative guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. Interact with external research/administrative professionals.
  

Specific Duties & Responsibilities

Pre-award

• Provide instruction, preparation assistance and support related to grant application procedures.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Responsible for the timely preparation of proposal budget for the PI’s review.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA/ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the research administration offices (JHURA/ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Provide excellent customer service to all faculty.
• Other duties as assigned.

Post-award

• Manage post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Assist in transfer of awards for incoming BDPs to Hopkins.
• Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form processing, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Serve as liaison between research units, central offices and funding agencies.
• Support PI with administrative assistance for all IRB and ACUC protocols.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Remain updated on changes in policy and sponsors’ requirements.
• Work with international sites in terms of compliance.
• Provide excellent customer service to all faculty.
• Other duties as assigned.

Institutional Awards Programs

• Manage the annual proposal submission processes for the awards programs including proposal intake and troubleshooting, reviewer assignment, and results collection and reporting.
• Compile leadership briefings presented to the President and Provost for approval of award recipients.
• Liaise with appropriate departmental staff to ensure efficient set up of non-sponsored accounts for Catalyst, Discovery and President’s Frontier awards.
• Track and maintain all award account data in a central shared database.
• Ensure quarterly reimbursement of all accounts with the UA finance team.
• Respond and resolve all inquiries in a timely manner. Requests may include but are not limited to the extension of project periods and updates on award funding balances.
• Consult manager on situations/concerns that need to be addressed before they escalate.

Special Knowledge, Skills, & Abilities

• Knowledge of accounting and budgeting theory and practices required.
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.

We are seeking a Sr. Grants & Contracts Analyst who will primarily support pre- and post-award activities for the Bloomberg Distinguished Professorships (BDP) team, however, throughout the year, this position will also manage two institutional research awards programs: Catalyst Awards (supports early career faculty) and Discovery Awards (supports cross-divisional team science). These programs represent part of the largest institutional commitment to faculty research in the country. This position will report to the Director for Research.

Given the very public nature of the VPR office, and in particular the BDP and institutional awards programs and their importance to University leadership, this position requires a motivated professional with significant expertise in research administration within academia. The ideal candidate is a quick learner, independent, results-oriented with strong interpersonal skills.

Position Scope/Complexity

• Work independently a majority of the time, on complex or highly complex grants/contracts. Provide high-level, professional administrative guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department. Interact with external research/administrative professionals.
  

Specific Duties & Responsibilities

Pre-award

• Provide instruction, preparation assistance and support related to grant application procedures.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Responsible for the timely preparation of proposal budget for the PI’s review.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA/ORA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Partner with and act as final point of contact with faculty and/or budgetary staff and the research administration offices (JHURA/ORA) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Provide excellent customer service to all faculty.
• Other duties as assigned.

Post-award

• Manage post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Assist in transfer of awards for incoming BDPs to Hopkins.
• Maintain ongoing updates and communications related to current grants and contracts, including regular auditing and reporting to principal investigators on financial status of grants, contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form processing, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Serve as liaison between research units, central offices and funding agencies.
• Support PI with administrative assistance for all IRB and ACUC protocols.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Remain updated on changes in policy and sponsors’ requirements.
• Work with international sites in terms of compliance.
• Provide excellent customer service to all faculty.
• Other duties as assigned.

Institutional Awards Programs

• Manage the annual proposal submission processes for the awards programs including proposal intake and troubleshooting, reviewer assignment, and results collection and reporting.
• Compile leadership briefings presented to the President and Provost for approval of award recipients.
• Liaise with appropriate departmental staff to ensure efficient set up of non-sponsored accounts for Catalyst, Discovery and President’s Frontier awards.
• Track and maintain all award account data in a central shared database.
• Ensure quarterly reimbursement of all accounts with the UA finance team.
• Respond and resolve all inquiries in a timely manner. Requests may include but are not limited to the extension of project periods and updates on award funding balances.
• Consult manager on situations/concerns that need to be addressed before they escalate.

Special Knowledge, Skills, & Abilities

• Knowledge of accounting and budgeting theory and practices required.
• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF and DOD.

Minimum Qualifications

• Bachelor’s Degree.

• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.

• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

• Successful completion of the Research Administration Training Program (15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• CRA certification preferred.

Classified Title: Sr. Grants & Contracts Analyst
Working Title: Sr. Grants and Contracts Analyst

Role/Level/Range: ATP/04/PD
Starting Salary Range: $61,070-$83,900-$106,710 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Frida; 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: Remote
Department name: Vice Provost Research Office of
Personnel area: University Administration

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

About the company

The Johns Hopkins University is a private research university in Baltimore, Maryland.

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