Senior Grants and Contracts Analyst

Johns Hopkins University; Baltimore (MD); Hybrid; USD 62,000 - 109,000; Full time

Job summary

A leading university seeks a Senior Grants & Contracts Analyst to manage financial and administrative operations for various sponsored projects. Responsibilities include oversight of pre- and post-award functions, ensuring compliance with sponsor guidelines, and providing guidance to other analysts. The position requires a Bachelor's degree and 4+ years of relevant experience, combined with knowledge of federal grant processes.

Qualifications

• 4 years of related experience in sponsored research and/or financial positions.
• Knowledge of accounting and budgeting theory and practices.
• Thorough knowledge of Johns Hopkins University’s accounting system preferred.

Responsibilities

• Oversee pre-award and post-award functions including proposal preparation and budget development.
• Serve as liaison between research units, central offices and funding agencies.
• Manage all assigned grant submissions to ensure timeliness and accuracy.

Skills

Knowledge of external Federal guidelines/procedures for grants and contracts

Ability to work with flexibility on several tasks simultaneously

Intermediate Excel Skills

Education

Bachelor's Degree

Job description

The Engineering Business Office seeks a Senior Grants & Contracts Analyst who will work with the Whiting School of Engineering Dean’s Office Grants and Contracts Manager to set up and oversee day-to-day sponsored and non-sponsored financial and administrative operations. This position will manage the sponsored activities, both pre- and post-award for the Dean’s Office areas, and the non-sponsored activities for the Vice Dean for Research and Translation. In addition, this position will also be available to contribute when WSE departments and/or centers need additional grants staffing.

In summary, this position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

Job Scope/Complexity

• Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
• This position offers guidance and learning support to Grants & Contracts Analysts, Specialists and Coordinators within WSE.

Types of Sponsored Awards for Which the Position is Responsible

• This position works independently on a variety of complex level grants/contracts, including those from NIH, NSF, DOD and NASA.
• These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and sub-awards, investigator-initiated, consortium and new center grants, and high complexity foundation grants.
• Will also provide direction and assistance to analysts with details related to sub-awards from other institutions on their federal pass-through grants.
• May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.

Specific Duties & Responsibilities

• Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA or Divisional Office) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
• Responsible for the timely preparation of proposal budget for Principal Investigator review.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.

Special Knowledge, Skills & Abilities

• Knowledge of accounting and budgeting theory and practices required.
• Thorough knowledge and understanding of Johns Hopkins University’s accounting system and related fiscal offices preferred.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, DOE and NASA.
• Intermediate Excel Skills (use of formulas and pivot tables) required.

Budget Authority

• May process various Dean’s Office budgets (amounts ranging to approximately $500k maximum) for review and approval by Financial Directors.

Minimum Qualifications

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Classified Title: Sr. Grants & Contracts Analyst
Job Posting Title (Working Title): Senior Grants and Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: Min $62,300 - Max $109,000 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Mon.-Fri. / 8:30 AM - 5:00 PM
Exempt Status: Exempt
Location: Hybrid/Homewood Campus
Department name: Engineering Business Office
Personnel area: Whiting School of Engineering

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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