Sr. Grants & Contracts Analyst

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 62,000 - 111,000; Full time

Job summary

A leading university in Baltimore seeks a Sr. Grants & Contracts Analyst to oversee sponsored funds management. In this critical role, you will manage both pre-award and post-award functions including proposal preparation, budget development, compliance, and reporting on complex grants, ensuring efficient operations and adherence to university and sponsor guidelines.

Qualifications

• Four years in sponsored research or financial roles, preferably in academic settings.
• Strong knowledge in accounting principles and budgeting required.

Responsibilities

• Manage proposal submissions and budget preparation for grants.
• Ensure compliance with funding agency guidelines and protocols.
• Oversee post-award processes including reconciliation and reporting.

Skills

Accounting

Budgeting

Compliance

Organization

Communication

Education

Bachelor's Degree

Job description

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We are seeking aSr. Grants & Contracts Analystwho will dedicate more than 80% of their time to providing professional-level sponsored funds management, with specific responsibility for pre-award and post-award functions that include, but are not limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing, gathering documentation for invoicing, reporting, compliance, and closeout. This role works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. Knowledge of accounting and budgeting theory and practices required. Ability to make independent judgments and to act on decisions on a daily basis. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Job Scope/Complexity

This position will provide broad/in-depth professional administrative-level guidance on protocols, regulations, and guidelines to the Principal Investigator (PI), research staff, and other scientific/research professionals, both within the university and with other associated research/administrative professionals outside of the university. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists, and Coordinators within the department. This role may serve as the lead Grants & Contracts position in departments where a Grants & Contracts Manager does not exist.

Types of sponsored awards for which the position is responsible

This position works independently on a variety of complex-level grants/contracts, including those from NIH, NSF, DOD, and the Maryland Department of Health. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium, and New Center Dept. of Defense grants, higher complexity Foundation grants, and pharmaceutical company clinical trials. This role will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants and may also work directly with the management of non-sponsored funds, including general funds, endowments, and gifts, on a limited basis.

Specific Duties & Responsibilities

• Partner with and act as the final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
• Review and manage proposal development of all sponsored project proposals for assigned faculty prior to their being forwarded to the Grants & Contracts Manager and JHURA for signature. This review involves accuracy, content, and adherence to all relevant guidelines.
• Responsible for the timely preparation of the proposal budget for Principal Investigator Review.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as a liaison between research units, central offices, and funding agencies.
• Review budgets and related justifications for appropriateness and completeness of content and provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, which includes regular auditing and reporting to principal investigators in an at minimum quarterly occurring meeting on the financial status of grants, contracts, and discretionary accounts. Also, provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
• Provide strategic oversight and direction for all facets of complex award management, including budgetary planning and guidance for center-wide activities involving multiple faculty, grants, and shared staff. Supervise and support team members while ensuring effective account management, compliance with audits, accurate evaluations, and timely reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed, and ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.

We are seeking aSr. Grants & Contracts Analystwho will dedicate more than 80% of their time to providing professional-level sponsored funds management, with specific responsibility for pre-award and post-award functions that include, but are not limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing, gathering documentation for invoicing, reporting, compliance, and closeout. This role works independently on a variety of grants/contracts that range from simple to highly complex. While this role may assist with some aspects of non-sponsored funds, the primary goal of this position is to ensure the timely, effective, and efficient functioning of sponsored funding. Knowledge of accounting and budgeting theory and practices required. Ability to make independent judgments and to act on decisions on a daily basis. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.

Job Scope/Complexity

This position will provide broad/in-depth professional administrative-level guidance on protocols, regulations, and guidelines to the Principal Investigator (PI), research staff, and other scientific/research professionals, both within the university and with other associated research/administrative professionals outside of the university. This position offers guidance and learning support to Grants & Contracts Analysts, Specialists, and Coordinators within the department. This role may serve as the lead Grants & Contracts position in departments where a Grants & Contracts Manager does not exist.

Types of sponsored awards for which the position is responsible

This position works independently on a variety of complex-level grants/contracts, including those from NIH, NSF, DOD, and the Maryland Department of Health. These grants, contracts, and awards may involve highly detailed budgets, multiple projects, Cores and Subawards, Investigator-initiated, Consortium, and New Center Dept. of Defense grants, higher complexity Foundation grants, and pharmaceutical company clinical trials. This role will also provide direction and assistance to Analysts with details related to Subawards from other institutions on their federal pass-through grants and may also work directly with the management of non-sponsored funds, including general funds, endowments, and gifts, on a limited basis.

Specific Duties & Responsibilities

• Partner with and act as the final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations, and commercial companies.
• Understand and utilize institutional policies for the pre-award grant process and sponsor guidelines.
• Review and manage proposal development of all sponsored project proposals for assigned faculty prior to their being forwarded to the Grants & Contracts Manager and JHURA for signature. This review involves accuracy, content, and adherence to all relevant guidelines.
• Responsible for the timely preparation of the proposal budget for Principal Investigator Review.
• Provide instruction, preparation assistance, and support related to grant application procedures.
• Serve as a liaison between research units, central offices, and funding agencies.
• Review budgets and related justifications for appropriateness and completeness of content and provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, which includes regular auditing and reporting to principal investigators in an at minimum quarterly occurring meeting on the financial status of grants, contracts, and discretionary accounts. Also, provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is set up appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices, and paperwork finalization related to subcontract setup.
• Provide strategic oversight and direction for all facets of complex award management, including budgetary planning and guidance for center-wide activities involving multiple faculty, grants, and shared staff. Supervise and support team members while ensuring effective account management, compliance with audits, accurate evaluations, and timely reporting.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed, and ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.

Minimum Qualifications

• Bachelor's Degree.
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,900 - $110,100 Annually (Commensurate w/exp.)
Employee group: Full Time
Schedule: Monday to Friday: 9 am – 5 pm
FLSA Status:Exempt
Location:Hybrid/School of Public Health
Department name: HBS - Administration
Personnel area: School of Public Health

Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/ .

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/ .

Vaccine Requirements
Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine.The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine . Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.