Sr. Grant & Contracts Analyst (SOM DOM General Admin Chairmans Office) - #Staff

John Hopkin’s University; Baltimore (MD); Remote; USD 64,000 - 113,000; Full time

Job summary

Johns Hopkins University in Baltimore, MD, seeks a Sr. Grants & Contracts Analyst to provide professional sponsored funds management across pre-award and post-award functions, including proposal prep, submission, budgeting, accounting, billing and compliance.

The ideal candidate has experience with electronic research administration systems (NIH ASSIST, eRA Commons, grants.gov) and Uniform Guidance, and excels in a high-volume, customer-facing environment.

Qualifications

• Bachelor's degree required; four years of related experience in sponsored research or finance.
• Experience with NIH/NSF/DOD/NASA guidelines preferred.
• Experience with electronic research administration systems (NIH ASSIST, eRA Commons, grants.gov).
• Ability to work in high-volume, customer-facing environment.

Responsibilities

• Oversee complex award management, including accounts, audits, and reporting.
• Coordinate proposal submissions and budget development with faculty and ORA.
• Ensure compliance with sponsor and institutional guidelines.
• Maintain updates on current awards and financial status for PI and leadership.
• Manage post-award activities: setup, budget distribution, cost transfers, and closeout.

Skills

Analytical Skills

Attention to Detail

Grant Closeout Procedures

Grant Proposal Preparation

Grant Regulations

Grants and Contracts Management

Oral and Written Communications

Record Keeping

Regulatory Compliance

Relationship Management

Education

Bachelor's Degree

Job description

We are seeking a Sr. Grants & Contracts Analyst for the Department of Medicine Pre-Award team who will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

The preferred candidate will have experience preparing and reviewing proposals in electronic research administration systems, have experience with and knowledge of Uniform Guidance, and demonstrated experience working in a high volume customer-facing professional environment.

Specific Duties & Responsibilities

• Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.

• Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.

• Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.

• Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.

• Responsible for timely budget preparation for principal investigator review.

• Serve as liaison between research units, central offices and funding agencies.

• Review budgets and related justification for appropriateness and completeness of content.

• Provide groundwork for subcontract negotiations.

• Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.

• Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.

• Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.

• Ensure that post-award responsibilities are completed, including budget distribution,

• account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.

• Provide information and assistance to complete closeouts as needed.

• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.

• Four years of related experience in sponsored research and/or financial positions.

• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Experience in an academic or medical setting.

• Experience preparing and/or reviewing proposals within electronic research administration systems (such as NIH ASSIST, eRA Commons, grants.gov, and Proposal Central)

• Experience with and knowledge of Uniform Guidance

• Experience working in a high volume, high production, and customer-facing professional environment.

Technical Qualifications & Specialized Certifications

• Knowledge of external federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.

Technical Skills & Expected Level of Proficiency

• Analytical Skills - Intermediate

• Attention to Detail - Intermediate

• Grant Closeout Procedures - Intermediate

• Grant Proposal Preparation - Intermediate

• Grant Regulations - Intermediate

• Grants and Contracts Managemen - Intermediate

• Oral and Written Communications - Intermediate

• Record Keeping - Intermediate

• Regulatory Compliance - Intermediate

• Relationship Management - Intermediate

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. Grants & Contracts Analyst

Role/Level/Range: ATP/04/PD

Starting Salary Range: $64,470 - $112,850 Annually ($88,500 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 8:30-5:00 pm

FLSA Status: Exempt

Location: Remote

Department name: SOM DOM General Admin Chairmans Offf

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.