Sr. Furniture Project Manager

One Workplace; San Jose (CA); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

PTO 15 days

Holidays 13 days

Health Insurance

401k + Employer Match

Parental Leave

Wellness App reimbursement

Profit Sharing

Job summary

One Workplace is seeking a Furniture Project Manager to serve as the primary client-facing contact for mid-to-large scale projects in the Bay Area. You will manage budgets, schedules, and logistics while coordinating with contractors, facility managers, IT groups, and movers to ensure on-time delivery and installation.

The role requires strong client communication, planning capabilities, and a solid understanding of contract furniture management.

Qualifications

• Bachelor’s Degree or 5+ years related experience and/or training, or equivalent combination of education and experience.

Responsibilities

• Manage medium to large-scale furniture projects from start to finish with emphasis on budget and customer service.
• Serve as primary client-facing contact coordinating with contractors, building managers, electricians and other trades.
• Develop work plans, schedules, logistics, and organize deliveries per project scope.
• Provide timely written communication and maintain project documentation.
• Review plans for accuracy and product application before orders; supervise delivery and installation; ensure timely completion.

Skills

Client-facing communication

Negotiation

Project management

Budget management

Independent work

Team collaboration

Reading blueprints

Problem solving

General computer skills

Education

Bachelor’s Degree or 5+ years experience

Tools

CAD

Google Apps

Job description

Overview

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 100 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the west coast's premier universities and medical facilities, we design insightful work spaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it is time to expand our team.

One Workplace is committed to the development of empathetic leaders, diversification of talent and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $75,000 - $100,000 Annually

The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual's skills, experience and qualifications.

Benefits:

• 15 days of PTO
• 13 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500 per year
• Profit Sharing

Position Summary

Location: On-Site at a Client Site, Bay Area

Shift: Monday - Friday, Day shift

The Furniture Project Manager functions as the primary client-facing contact for projects by managing medium to large-scale projects from beginning to completion, with an emphasis on budget management and customer service. Works to ensure smooth workflow and completion of projects, while interfacing with internal departments, clients, and other professionals.

Essential Functions:

• High level of customer-facing interaction and communication.
• Act as main point of contact for the customer for all communications during the project process for medium to large size projects consisting of 10+ workstations impacted, ancillary upgrades within a floor or patio, and conference room conversions -- generally within a 2-6 weeks time frame.
• Develop work plans, schedules, logistics, and organize deliveries based on overall project parameters, project schedule and scope, and customer goals.
• Serve as a single point of contact and coordinate with all third party firms (contractors, cabling vendors, building managers, electricians, and other trades, client’s facility managers, and IT groups, movers, etc).
• Maintain detailed project documentation of key project decisions and customer/project requests/revisions.
• Provide timely and formal written communication throughout projects and disseminate all critical information to clients and project teams.
• As needed, review plans and specifications for accuracy, completeness, and correct product application before order placement.
• Plan and supervise product delivery and installation, including performance of work, installation administration, and timeliness of task completion.

• Conduct final walk through with required parties, develop and resolve open issues/punch list, and complete project close out documentation.
• Capable of assisting with establishing fees and producing professional, accurate quotations that protect the profit margin. Manages project hours to budgeted hours to ensure project profitability.
• Track project performance, specifically to analyze the successful completion of short and long term goals.
• Experience with process improvement.
• Proven ability to integrate frequent changes in scope into project planning.

Qualifications

Education/Experience

• Bachelor’s Degree from a four-year college or university or 5+ years related experience and/or training; or equivalent combination or education and experience. Experience with process improvement.

Knowledge/Skills/Abilities

• Excellent client-facing communication and negotiation skills.
• Excellent verbal and written communication skills.
• Knowledge of all aspects of contract furniture management, including; project management and administration, order preparation and management, installation scheduling, relocations, and storage management.
• Knowledge of interior construction, interior design, moves/adds/changes, truck, furniture manufacturing and shipping, building management and current workplace issues.
• General understanding of furniture product utilization, including architectural integration with the ability to manage small to medium projects.
• Very good product and technical knowledge, including applicable building codes, correct product applications, custom applications and pricing, price estimating and solicitation, and electricity and cabling requirements.
• Ability to read blueprints, conduct field verifications, site measurements and furniture/site surveys.
• Very good project estimation and budget management skills.
• Must be extremely organized, with good time management skills and the ability to work independently with minimal guidance.

• Must be able to analyze and problem solve, even with significant ambiguity.
• Proficient in office productivity applications (email, spreadsheets, presentations, docs, prefer Google apps).

• Ability to negotiate deliverables in a favorable fashion for project team and clients.
• Strong skillset working with teams of varying degrees of experience/competency.
• Experience in working independently and closely in a team environment.
• CAD experience preferred.

Physical Requirements

• Seeing, color perception, hearing/listening, clear speech, hand and finger dexterity, and ability to move distances within and between warehouses/offices, ability to get to project sites.

Working Environment

• Regularly works with others face to face, over the phone and through email. Generally, works in an office environment with moderate noise. Nature of work may require working off hours and significant time spent (50%) out of the office. Periodically works outside and may work around moving objects, dust and dirt.