Sr. Fleet Client Services Specialist

Cox-Fleet-; Hendersonville (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

Cox Fleet, headquartered in Indianapolis, is hiring a Sr Fleet Services Coordinator to support growth. You will manage the maintenance lifecycle, document customer contacts, and ensure approvals for repairs while coordinating with field operations to place the right technicians with accounts.

The role emphasizes strong communication, organization, and proactive scheduling to drive repeat business and customer satisfaction across Cox Fleet’s nationwide service network.

Qualifications

• High School Diploma or GED; 5 years’ related experience, or alternative combinations with 3–7 years in related field.
• Excellent verbal and written communication skills; ability to interact at all levels.
• Proven ability to collaborate cross-functionally and build trusted relationships.
• Strong organizational skills and multi-tasking ability.
• Proficiency with Excel and learning Cox Fleet IT systems.
• General knowledge of the trucking industry and fleet maintenance experience is helpful.

Responsibilities

• Oversee maintenance transactions lifecycle from origination to repair completion.
• Document and note customer interactions accurately in Cox Fleet systems.
• Provide excellent customer service to internal and external customers.
• Obtain customer approvals for repairs and services.
• Proactively schedule preventative maintenance to drive repeat business.
• Coordinate with Field Operations to schedule technicians for accounts.
• Encourage advance scheduling to maintain a steady workflow for technicians.
• Support dispatching and service scheduling improvements.
• Handle additional duties and special projects as assigned.

Skills

Communication skills

Organizational skills

Problem-solving

Team collaboration

Data entry

Excel

Education

HS Diploma/GED

Tools

Excel

Web Wrench

MobileFrame

RO Writer

Job description

Headquartered in Indianapolis, Cox Fleet has grown to become one of the largest fleet maintenance companies in the country.

Cox Fleet is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. Cox Fleet also services customers utilizing its 20+ nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call center, Cox Fleet provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

Cox Fleet is currently hiring a Sr Fleet Services Coordinator to support the growth of the company.

Duties & Responsibilities:

• Managing the follow up maintenance transactions lifecycle from origination until the customer unit is in control/custody of the repair technician
• Timely and accurate documentation and notation in all Cox Fleet systems regarding each customer contact
• Providing excellent customer service for all internal and external customer calls
• Be professional and establish positive customer rapport
• Obtain customers approval for all repairs and services to be performed
• Proactively contact customers to schedule preventative maintenance at regular intervals, driving repeat business
• Partner and communicate consistently with Field Operations to schedule the right technicians to accounts, resulting in a positive customer experience
• Encourage customers to schedule repairs and maintenance in advance, creating a consistent pipeline of work for each supported technician
• Continuously develop and improve company capabilities in Dispatching and Service Scheduling
• Additional duties and special projects as assigned

Requirements:

• High School Diploma/GED and 5 years’ experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 3 years’ experience; or 7 years’ experience in a related field.
• Excellent verbal and written communication skills; Ability to effectively communicate at all levels of the organization.
• Proven track record to collaborate cross-functionally, build positive relationships and become a trusted partner to relevant cross functional partners.
• Excellent organizational skills and the ability to balance a variety of tasks.
• Strong Excel and data entry skills, and the ability to learn new platforms (such as Cox Fleet IT Systems, including Web Wrench, MobileFrame, RO Writer)
• Common knowledge of the trucking industry; experience with fleet maintenance or other transportation experience in automotive/trucking would be very helpful.
• Ability to work independently and collaboratively within a team environment.
• Excellent problem-solving skills
• Highly organized with exceptional follow-through abilities