Sr. Facilities Specialist

Cadence Design Systems, Inc.; Austin (TX); On-site; USD 60,000 - 90,000; Full time

Job summary

Cadence Design Systems, Inc. is seeking a facilities-focused professional in Austin to manage daily operations, onboarding support, and space coordination. You will handle the ticketing queue, ensure conference rooms and break areas are stocked, and coordinate mail, deliveries and events.

You will also lead floor walks, support safety and sustainability initiatives, and liaise with vendors and building engineers to maintain high standards of a Class A office environment.

Qualifications

• 2-4 years of experience in facilities maintenance, workplace operations, or premium corporate hospitality environments (high-tech or Class A office experience preferred).
• Education: High school diploma or GED required; Associate degree or higher in business, facilities management, or a related field preferred.
• Technical Skills: Proficiency with Microsoft Office, facility management software and workplace ticket queues, as well as general knowledge of basic building systems, HVAC, plumbing and electrical.

Responsibilities

• Oversee the Facilities ticketing queue and respond to employee requests (temperature, desk modifications, lighting, equipment, ergonomics, daily comfort).
• Process weekly onboarding of new hires (security badge photos, workstation setup, office tours).
• Conduct morning and afternoon floor walkthroughs to ensure rooms and stations are clean and stocked.
• Manage incoming/outgoing mail and packages as needed.
• Represent Real Estate & Facilities in Site Leadership Team meetings.

Skills

Facilities management

Customer service

Communication skills

Office operations

Education

High school diploma or GED

Associate degree or higher in business, facilities management, or related field

Tools

Microsoft Office

Facility management software

Workplace ticket queues

Job description

Key Responsibilities

Workplace Experience & Daily Operations

• Help Desk Management: Oversee the Facilities ticketing queue, rapidly responding to employee requests regarding temperature adjustments, desk modifications, lighting, equipment, ergonomics, and daily comfort.
• Onboarding Logistics: Process weekly new hires on a weekly basis by managing security badge photos, setting up their workstations, and providing them office tours.
• Floor Operations: Conduct morning and afternoon walkthroughs to ensure conference rooms, copier/printer stations, and breakrooms are clean, fully stocked, and organized.
• Mail Room: Manage incoming and outgoing mail, sorting and shipping packages as needed.
• Site Leadership Team: Represent Real Estate & Facilities team in meetings.

Space Management & Furniture Logistics

• Space Planning: Maximize layout efficiency, coordinate internal desk moves, and maintain accurate data within the space management system to deliver monthly reports to leadership.
• Event Configuration: Set up workstations and configure flexible training or all-hands areas for corporate events.

Vendor Management & Procurement

• Contractor Supervision: Oversee third-party vendors for data center HVAC, courier services, vending, and furniture vendors to ensure high quality and minimal business disruption.
• Inventory Control: Monitor and order office supplies and kitchen/vending snacks, coffee, and beverages to sustain critical stock levels.
• Financial Administration: Submit purchase requests, track invoices and process vendor payments against Purchase Orders as required, maintain service contracts and compliance documents.

Landlord Relations, Health, Safety & Sustainability

• Base Building Coordination: Work with building engineers for timely resolution of lease-covered structural, mechanical, plumbing, and janitorial issues.

Emergency Response

• Act as the on-site lead for the Emergency Response Team (ERT), coordinating external safety certifications and participating in landlord-led annual fire drills.
• Emergency Availability: Remain on-call 24/7 to respond to building alarms, safety alerts, and urgent maintenance disruptions.

Sustainability & Regional Support

• Regularly collect and provide utility data from regional landlords to the Sustainability Team, and coordinate with remote Central Region offices as needed.

Technical & Industrial Maintenance System Troubleshooting

• Work with building engineers to troubleshoot and guide repairs for building HVAC, plumbing, electrical, and mechanical systems.

Safety Adherence

Promote and enforce safe work practices aligned with OSHA guidance and standard safety regulations.

Required Qualifications

Experience: 2-4 years of experience in facilities maintenance, workplace operations, or premium corporate hospitality environments (high-tech or Class A office experience preferred).

Education: High school diploma or GED required; Associate degree or higher in business, facilities management, or a related field preferred.

Technical Skills: Proficiency with Microsoft Office, facility management software and workplace ticket queues, as well as general knowledge of basic building systems, HVAC, plumbing and electrical.

Communication & Interpersonal Skills: Excellent communication skills to interact effectively with software engineers, company executives, and third-party vendors.

Physical Demands: Ability to lift up to 50 lbs. and comfortably manage physical, on-the-floor office tasks.

Valued Certifications: Professional certification is highly valued (e.g., IFMA FMP/CFM, or LEED Green Associate).

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Cadence plays a critical role in creating the technologies that modern life depends on. We are a global electronic design automation company, providing software, hardware, and intellectual property to design advanced semiconductor chips that enable our customers create revolutionary products and experiences.

Thanks to the outstanding caliber of the Cadence team and the empowering culture that we have cultivated for over 25 years, Cadence continues to be recognized by Fortune Magazine as one of the 100 Best Companies to Work For.

Our shared passion for solving the world’s toughest technical challenges, our dedication to pushing the limits of the industry, and our drive to do meaningful work differentiates the people of Cadence.

Cadence is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other protected class.