Sr. Facilities Specialist

Cadence; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Cadence in Austin is seeking a Facilities & Workplace Operations professional to oversee daily maintenance, onboarding logistics, mail, and space management. You will coordinate vendors, manage data center and office services, and partner with site leadership to keep the workplace safe, efficient, and welcoming.

This role requires 2–4 years in facilities or premium corporate environments, a high school diploma or GED (associate degree preferred), and strong communication with engineers and

Qualifications

• 2–4 years in facilities maintenance or premium corporate hospitality environments.
• High school diploma; associate degree preferred.
• Strong communication with engineers, executives, and vendors.

Responsibilities

• Oversee maintenance, operations, and vendor coordination.
• Manage space, furniture moves, and space data reporting.
• Lead safety, OSHA compliance, and sustainability efforts.
• On-site availability for emergency response and landlord relations.

Skills

Facilities management

Vendor coordination

Communication skills

On-call availability

Physical capability

Education

High school diploma or GED

Associate degree preferred

Tools

Microsoft Office

Facilities management software

Workplace ticket systems

Job description

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology.

Key Responsibilities

Workplace Experience & Daily Operations

• Help Desk Management: Oversee the Facilities ticketing queue, rapidly responding to employee requests regarding temperature adjustments, desk modifications, lighting, equipment, ergonomics, and daily comfort.
• Onboarding Logistics: Process weekly new hires on a weekly basis by managing security badge photos, setting up their workstations, and providing them office tours.
• Floor Operations: Conduct morning and afternoon walkthroughs to ensure conference rooms, copier/printer stations, and breakrooms are clean, fully stocked, and organized.
• Mail Room: Manage incoming and outgoing mail, sorting and shipping packages as needed.
• Site Leadership Team: Represent Real Estate & Facilities team in meetings.

Space Management & Furniture Logistics

• Space Planning: Maximize layout efficiency, coordinate internal desk moves, and maintain accurate data within the space management system to deliver monthly reports to leadership.
• Event Configuration: Set up workstations and configure flexible training or all-hands areas for corporate events.

Vendor Management & Procurement

• Contractor Supervision: Oversee third-party vendors for data center HVAC, courier services, vending, and furniture vendors to ensure high quality and minimal business disruption.
• Inventory Control: Monitor and order office supplies and kitchen/vending snacks, coffee, and beverages to sustain critical stock levels.
• Financial Administration: Submit purchase requests, track invoices and process vendor payments against Purchase Orders as required, maintain service contracts and compliance documents.

Landlord Relations, Health, Safety & Sustainability

• Base Building Coordination: Work with building engineers for timely resolution of lease-covered structural, mechanical, plumbing, and janitorial issues.
• Emergency Response: Act as the on-site lead for the Emergency Response Team (ERT), coordinating external safety certifications and participating in landlord-led annual fire drills.
• Emergency Availability: Remain on-call 24/7 to respond to building alarms, safety alerts, and urgent maintenance disruptions.
• Sustainability & Regional Support: Regularly collect and provide utility data from regional landlords to the Sustainability Team, and coordinate with remote Central Region offices as needed.

Technical & Industrial Maintenance

• System Troubleshooting: Work with building engineers to troubleshoot and guide repairs for building HVAC, plumbing, electrical, and mechanical systems.
• Safety Adherence: Promote and enforce safe work practices aligned with OSHA guidance and standard safety regulations.

Required Qualifications

• Experience: 2-4 years of experience in facilities maintenance, workplace operations, or premium corporate hospitality environments (high-tech or Class A office experience preferred).
• Education: High school diploma or GED required; Associate degree or higher in business, facilities management, or a related field preferred.
• Technical Skills: Proficiency with Microsoft Office, facility management software and workplace ticket queues, as well as general knowledge of basic building systems, HVAC, plumbing and electrical.
• Communication & Interpersonal Skills: Excellent communication skills to interact effectively with software engineers, company executives, and third-party vendors.
• Physical Demands: Ability to lift up to 50 lbs. and comfortably manage physical, on-the-floor office tasks.
• Valued Certifications: Professional certification is highly valued (e.g., IFMA FMP/CFM, or LEED Green Associate).

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