Sr Facilities Coordinator

CBRE; San Antonio (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

CBRE is seeking an administrative partner to support the Facilities Management leadership team across a large portfolio. You will help drive reporting, program administration, vendor coordination, and day-to-day business support for a distributed real estate portfolio in North America.

This role requires strong organizational skills, proficiency with Microsoft Office, and the ability to manage multiple priorities with professionalism and discretion.

Qualifications

• High School Diploma or GED required.
• 2+ years of experience in administrative support, facilities coordination, operations support, or related field.
• Strong proficiency with Microsoft Office applications (Excel/Outlook/Word/PowerPoint).
• Excellent organizational skills with ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication with professional customer service.
• Ability to review data, prepare reports, and maintain accuracy.
• Proven ability to work independently while supporting a distributed team.
• Resourceful problem-solver with strong follow-through and collaboration.

Responsibilities

• Provide administrative and operational support to the Senior Facilities Manager and a team of 4 Regional Facilities Managers and 25 Facilities Managers.
• Coordinate the preparation, review, and distribution of client-facing reports, dashboards, and presentations.
• Assist with work order administration, data tracking, and performance reporting to ensure service delivery objectives are met.
• Manage travel arrangements, expense reporting, calendars, meeting coordination, and other executive support activities.
• Support the administration of client programs, initiatives, and portfolio-wide processes.
• Maintain accurate records, invoices, proposals, and vendor-related files.
• Collaborate with internal teams, service providers, and stakeholders to ensure timely communication and follow-through on key activities.
• Identify process improvements and support operational excellence across a large, multi-country portfolio.

Skills

Administrative support

Organizational skills

Communication skills

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

About the Role:

Join CBRE and support a global financial services client with an extensive corporate real estate portfolio spanning approximately 15 million square feet across the United States, Canada, Mexico, and South America. In this highly visible role, you will serve as a key administrative and operational partner to the Facilities Management leadership team, helping drive reporting, program administration, vendor coordination, and day-to-day business support across a large, geographically dispersed portfolio. No travel is required for this position.

What You’ll Do:

• Provide administrative and operational support to the Senior Facilities Manager and a team of 4 Regional Facilities Managers and 25 Facilities Managers.

• Coordinate the preparation, review, and distribution of client-facing reports, dashboards, and presentations.

• Assist with work order administration, data tracking, and performance reporting to ensure service delivery objectives are met.

• Manage travel arrangements, expense reporting, calendars, meeting coordination, and other executive support activities.

• Support the administration of client programs, initiatives, and portfolio-wide processes.

• Maintain accurate records, documentation, invoices, proposals, and vendor-related files.

• Collaborate with internal teams, service providers, and stakeholders to ensure timely communication and follow-through on key activities.

• Help identify process improvement opportunities and support operational excellence across a large, multi-country real estate portfolio.

What You’ll Need:

• High School Diploma or GED required.

• 2+ years of experience in administrative support, facilities coordination, operations support, or a related field.

• Strong proficiency with Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint.

• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.

• Strong written and verbal communication skills with the focus on professionalism and customer service.

• Ability to review data, prepare reports, and maintain a high level of accuracy and attention to detail.

• Proven ability to work independently while supporting a large, distributed team.

• Resourceful problem-solver with strong follow-through, discretion, and a collaborative mindset.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service, and excellence - and we value the diverse perspectives, backgrounds, and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential.

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

Disclaimer:

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affiantion Employer (Women/Minorities/Persons with Disabilities/US Veterans)