Sr Executive Assistant & Legal Operations Administrator

Allegion; Carmel (IN); On-site; USD 60,000 - 85,000; Full time

Job summary

A leading company specializing in security is seeking a Senior Executive Assistant & Legal Operations Administrator in Carmel, IN. This role involves supporting senior leaders and legal teams, managing schedules, and ensuring organizational efficiency. Candidates should have over 10 years of experience and strong communication skills, with a focus on confidentiality and detail-oriented tasks. Join a recognized workplace culture that values employee growth and work-life balance.

Benefits

Health, dental, vision insurance

401(k) with 6% company match

Tuition reimbursement

PTO

Employee discounts

Qualifications

• 10+ years of executive administrative experience.
• Legal business operations or administration experience preferred.
• Discreet handling of confidential information.

Responsibilities

• Manage calendars for the General Counsel and CIO.
• Organize meetings, travel, and department activities.
• Assist legal teams with expense and project support.

Skills

Communication

Organization

Attention to Detail

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work, and visit. With over 30 brands, 12,000+ employees worldwide, and products sold in 130 countries, we specialize in security around the doorway and beyond. In 2024, we received the Gallup Exceptional Workplace Award, recognizing our engaged workplace culture.

Senior Executive Assistant & Legal Operations Administrator - Carmel, IN (Onsite)

Qualified candidates must be legally authorized to work in the United States. We do not provide sponsorship for employment visas.

We are seeking a Senior Executive Administrative Assistant & Legal Operations Administrator. This role involves partnering with senior leaders, attorneys, paralegals, and other assistants to support daily business and operational needs. Success requires high attention to detail, organization, independence, and professionalism. The role reports to the Senior Vice President, General Counsel, and supports the Chief Information Officer as needed.

What You Will Do:

Executive Administrative Support:

• Monitor calendars for the General Counsel and CIO, manage scheduling, resolve conflicts, and track critical issues.

• Organize meetings, travel, conferences, and department activities.

• Create and maintain spreadsheets and presentations for reporting and record-keeping.

• Maintain a comprehensive filing system for easy data retrieval.

• Coordinate with other departments and executives to ensure effective communication.

• Handle special projects independently and as part of a team.

• Prepare correspondence, memos, reports, and presentations; proofread for accuracy and professionalism.

• Support financial activities like expense reports, invoices, and travel reimbursements.

• Gather data, summarize information, and present solutions.

• Assist legal teams with expense and project support, collaborating with leadership support staff.

Legal Operational Support:

• Help develop and maintain legal department workflows and procedures.

• Support legal technology tools and systems, including Legal Tracker.

• Organize legal documents ensuring compliance and accuracy.

• Assist with legal document preparation and filing.

• Manage budgets and vendors, including law firms and external vendors.

• Coordinate department projects and initiatives.

• Provide administrative support to attorneys as needed.

Qualifications:

• 10+ years of executive administrative experience.

• Legal business operations or administration experience preferred.

• Associate degree preferred.

• Strong presence, communication, and organizational skills.

• Discreet handling of confidential information.

• Detail-oriented, proactive, and able to work under pressure.

• Proficient in Microsoft Office Suite and related tools.

• Minimal travel required.

Why Work for Us?

• Impactful work in a company that values employee growth and work-life balance.

• Award-winning culture, recognized with the Gallup Exceptional Workplace Award.

Benefits:

• Health, dental, vision insurance.

• 401(k) with 6% company match.

• Tuition reimbursement, PTO, employee discounts, community involvement, and strengths coaching.

Apply Today!

Join our team and help make the world safer. We encourage diverse applicants and value inclusivity. If you need accommodations, contact our Talent Acquisition Team.

Allegion plc, 2023 | Dublin, Ireland

We are an equal opportunity employer and value diversity.