Sr. Executive Assistant

Mozilla; United States; Remote; USD 113,000 - 151,000; Full time

Benefits offered by this job

Bonus plans

Medical, dental, vision coverage

Retirement contributions

Home office stipend

Well-being stipend

Parental leave

Employee referral bonus

Job summary

Mozilla seeks an Executive Assistant to support three VPs within Core Services Leadership. You will serve as the operational backbone, managing calendars, travel, expenses, and meetings while maintaining discretion and strong stakeholder relationships.

In this high-trust role, you’ll coordinate cross-functional activities with execs, teams, and external partners, delivering proactive support and guiding complex priorities with poise and agility.

Qualifications

• 5+ years of administrative experience in a technology company and multi location environment.
• Experience coordinating with sensitive, high stakes external teams.
• Attention to detail, manage ambiguity, and foster a team culture.
• Strong written and verbal communication skills.
• Great at taking initiative and solving problems.
• Experience with Google Suite.

Responsibilities

• Act as a key point of contact between executives, their teams, and internal/external partners.
• Handle sensitive information with the highest degree of discretion.
• Manage a wide range of administrative tasks including calendar management, travel coordination, and expense reports.
• Coordinate internal and external meetings.
• Plan logistics and events for team and exec offsites and work weeks.
• Build relationships with stakeholders through regular communication and follow-through.

Skills

Administrative experience

Calendar management

Travel coordination

Discretion with sensitive information

Strong communication

Initiative & problem solving

Tools

Google Suite

Job description

The Mozilla Corporation is wholly owned by the non-profit 501(c) Mozilla Foundation. This means we aren't beholden to any shareholders - only to our mission. Along with thousands of volunteer contributors and collaborators all over the world, Mozillians design, build and distribute open-source software that enables people to enjoy the internet on their terms.

About this team and role:

This is a high-trust Executive Assistant role supporting three VPs within Mozilla's Core Services Leadership Team: VP, Engineering; VP, Information Technology; and VP, Security. Together, these leaders oversee the infrastructure, systems, and technical operations that power Mozilla's products and protect our users and organization.

You'll be the operational backbone for three fast-moving senior leaders, keeping their time and priorities running smoothly while navigating a complex, cross-functional environment with discretion and sound judgment. You'll work regularly with executive leadership (and their EAs), technical teams, and external partners, so poise, adaptability, and a proactive mindset matter as much as strong execution.

What you'll do:

• Act as a key point of contact between executives, their teams, and internal/external partners, ensuring timely communication and follow-up.
• Handle sensitive information with the highest degree of discretion.
• Manage a wide range of administrative tasks including calendar management, domestic and international travel coordination, expense reports, etc.
• Coordinate internal and external meetings.
• Plan logistics and events for team and exec offsites and work weeks.
• Build relationships within the organization. Establish and maintain trusted working partnerships through regular communication, a clear understanding of stakeholder needs, and consistent follow-through.

What you'll bring:

• 5+ years of administrative experience in a technology company and multi location environment working on administrative tasks for 1 or more executives (e.g., travel management, expense reports, calendar management, etc.).
• Experience in coordinating with sensitive, high stakes external teams.
• Attention to detail, manage ambiguity, and foster a team culture.
• Strong written and verbal communication skills.
• Great at taking initiative and solving problems.
• Experience with Google Suite.
• Commitment to our values:
• Being relationship-minded
• Having grit

What you'll get:

• Generous performance-based bonus plans to all eligible employees - we share in our success as one team
• Rich medical, dental, and vision coverage
• Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)
• Quarterly all-company wellness days where everyone takes a pause together
• Country specific holidays plus a day off for your birthday
• One-time home office stipend
• Quarterly well-being stipend
• Considerable paid parental leave
• Employee referral bonus program
• Other benefits (life/AD&D, disability, EAP, etc. - varies by country)

About Mozilla

Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online.

Commitment to diversity, equity, inclusion, and belonging

Mozilla understands that valuing diverse creative practices and forms of knowledge are crucial to and enrich the company’s core mission. We encourage applications from everyone, including members of all equity-seeking communities, such as (but certainly not limited to) women, racialized and Indigenous persons, persons with disabilities, persons of all sexual orientation s, gender identities, and expressions.

We will ensure that qualified individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment, as appropriate. Please contact us at [e-mail] to request accommodation.

We are an equal opportunity employer. We do not discriminate on the basis of race (including hairstyle and texture), religion (including religious grooming and dress practices), gender, gender identity, gender expression, color, national origin, pregnancy, ancestry, domestic partner status, disability, sexual orientation, age, genetic predisposition, medical condition, marital status, citizenship status, military or veteran status, or any other basis covered by applicable laws. Mozilla will not tolerate discrimination or harassment based on any of these characteristics or any other unlawful behavior, conduct, or purpose.

Group: D

#LI-REMOTE

Hiring Ranges:

$113,000 - $151,000 USD

$103,000 - $137,000 USD

$95,000 - $127,000 USD