Sr. Executive Assistant

Abgenix; Redwood City (CA); On-site; USD 150,000 - 165,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Company equity

Paid time off & holidays

ESPP

Onsite gym

Parental leave

Lifestyle account

Commuter benefits

Job summary

Codexis in Redwood City seeks a Senior Executive Assistant to partner with the CEO and select leadership, coordinating calendars, communications, and logistics. You will support Board activities, distribute materials, and help maintain governance processes with minimal supervision.

The role emphasizes anticipating needs, building relationships, and delivering discreet, high-quality support across the organization. Onsite work with a comprehensive benefits package is offered.

Qualifications

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the CEO.
• Experience supporting Board activities, including meeting coordination and governance processes.
• Ability to manage multiple complex priorities with attention to detail and follow-through.

Responsibilities

• Provide proactive executive support to the CEO and select ELT members, managing calendars, priorities, communications, and logistics.
• Coordinate Board meetings and committee activities, including materials prep and governance processes.
• Anticipate business needs, propose solutions, and drive timely resolution of issues.
• Support planning, meeting prep, follow-up actions, and execution of key priorities with executives.
• Coordinate meetings, offsites, and companywide events where support is needed.
• Develop and manage confidential presentations, reports, and correspondence.

Skills

Executive Assistant

Board coordination

Calendar management

Discretion & judgment

Communication skills

MS Office proficiency

Tools

Microsoft Office

Job description

The Senior Executive Assistant serves as a trusted partner to the Chief Executive Officer and select members of the executive leadership team, helping maximize leadership effectiveness and organizational execution. This role combines executive support, Board administration, project coordination, and operational support in a dynamic and highly collaborative environment.

The successful candidate brings experience supporting the Office of the CEO and Board of Directors activities, while operating with a high degree of independence, judgment, discretion, and accountability. They proactively anticipate needs, solve problems, build strong relationships across the organization, and create clarity amid competing priorities.

This individual thrives in environments that require agility, adaptability, and collaboration. They are equally comfortable coordinating complex executive and Board activities, improving processes, managing special projects, and supporting the day-to-day operations that help the organization run effectively.

Success in this role requires a proactive, team-first mindset and a commitment to delivering exceptional service to all employees, visitors, and external stakeholders.

Department 10 - Corporate G&A Employment Type Full Time Location Redwood City, CA Workplace type Onsite Compensation $150,000 - $165,000 / year

Key Responsibilities

• Provide proactive executive support to the CEO and select Executive Leadership Team members, managing complex calendars, priorities, communications, and logistics.
• Coordinate Board of Directors and committee activities, including meeting scheduling, preparation and distribution of materials, director communications, and governance-related processes.
• Anticipate business needs and identify potential issues before they become problems, proposing practical solutions and driving timely resolution.
• Partner closely with executives to support planning, meeting preparation, follow-up actions, and successful execution of key priorities.
• Coordinate executive leadership meetings, Board meetings, employee meetings, offsites, and other companywide events, where support is needed.
• Develop, prepare, and manage presentations, reports, correspondence, and other confidential business materials.
• Build effective relationships across functions and serve as a trusted point of coordination among executives, employees, Board members, and external stakeholders.
• Drive administrative excellence through continuous improvement of processes, tools, and ways of working that increase efficiency and effectiveness.
• Collaborate closely with fellow administrative professionals to create a seamless support model across the organization.
• Assist with travel, expense & purchasing management, meeting logistics, visitor support, and workplace activities as needed.
• Maintain the highest standards of confidentiality, professionalism, and business judgment.

Skills, Knowledge & Expertise

• 7+ years of progressively responsible Executive Assistant experience supporting the Office of the Chief Executive Officer.
• Experience supporting Board of Directors activities, including meeting coordination, Board materials, executive communications, and governance-related processes.
• Demonstrated ability to independently manage multiple complex priorities while maintaining exceptional attention to detail and follow-through.
• Proven ability to anticipate needs, solve problems, and exercise sound judgment in situations requiring discretion and confidentiality.
• Excellent verbal and written communication skills with the ability to build trusted relationships across all levels of an organization.
• Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Copilot and Teams.
• Demonstrated ability to navigate ambiguity, adapt quickly to changing priorities, and remain focused on outcomes.

Job Benefits

• Medical, Dental and Vision Insurance
• Basic Life, AD&D, Short- and Long-Term Disability Insurance
• 401k with Company Match up to 4%
• Company Equity
• Generous Paid Time Off including 18 Company Holidays (with a summer and winter shutdown), Vacation, and Wellness Time
• Annual Lifestyle Account for reimbursement of fitness programs, equipment and more
• Employee Stock Purchase Program (ESPP)
• Flexible Spending Accounts (Commuter/Parking, Dependent Care & Healthcare)
• Student Debt Program (Company Contribution to Loans)
• Mental Health Wellness Program
• Subsidized onsite lunch program
• Onsite Gym Facilities
• Paid Parental Leave

And More!

Why join Codexis?

At Codexis we offer a very competitive compensation package and beyond excellent benefits! We foster career growth, continued education and upskilling through our mentorship program and learning and development opportunities. You will learn and work alongside inspirational leaders and colleagues who are equally passionate about our mission and committed to fostering an inclusive, growth-centered, and rewarding culture. Diversity is valued and mutual trust is of paramount importance to the ethos at Codexis. The people, the culture and working with others with a common goal is what makes Codexis a great place to work.

For more information, visit www.codexis.com.

Codexis is an equal opportunity employer & prohibits unlawful discrimination based on race, color, religion, gender, sexual orientation, gender identity/expression, national origin/ancestry, age, disability, marital & veteran status.