Sr. Executive Assistant

Bio-Rad Laboratories; Hercules (CA); On-site; USD 108,000 - 148,000; Full time

Benefits offered by this job

Competitive medical plans

Free HSA funds

401k with profit sharing

Employee stock purchase program

Job summary

Bio-Rad Laboratories is seeking an experienced Executive Assistant to support the President and EVP of the Clinical Diagnostics Group in Hercules, CA. You will expertly manage complex schedules, travel, expenses, and project support, while coordinating with senior leaders to foster teamwork.

The role requires a proactive, detail-oriented professional with strong technical skills in office software and a track record of trusted support at the executive level.

Qualifications

• 10+ years of administrative leadership experience in a dynamic environment.
• Proficiency with MS Word, Excel, PowerPoint and SharePoint; quick learner of new apps.
• Ability to communicate with Senior Executives with professionalism and discretion.

Responsibilities

• Proactively manage leader calendars and align with annual operating cycle.
• Prepare agendas and ensure stakeholders are ready for meetings.
• Plan and execute events and manage travel and expenses.
• Provide primary support to the President and EVP Clinical Diagnostics Group.

Skills

Executive support

Calendar management

Communication

Education

High School Diploma

College degree

Tools

MS Word

Excel

PowerPoint

SharePoint

SAP

Job description

We are seeking an experienced Executive Assistant to join the Clinical Diagnostics Group senior leadership team. You will provide exceptional administrative support to the President, EVP Clinical Diagnostics Group and secondary support to additional Executives or leaders as needed and assigned. You will serve as the primary point of contact for the office of the Clinical Diagnostics EVP, with an emphasis on complex scheduling, project support, travel, and expense management. You will be an integral member of the executive support team and play a key role in helping cultivate a strong culture of teamwork. The position requires exemplary service orientation, excellent organizational skills, and independent problem solving. The successful candidate will be proactive, curious, detail-oriented, and able to balance long range scheduling and planning activities while also responding to urgent items as they arise. The role requires a high degree of technical savvy and experience with common office software programs.

How You'll Make An Impact

• Proactively manage leader(s) and team calendars with an understanding of leader goals and the annual operating cycle.
• Exercise judgement and prioritize complex schedules and tasks accordingly.
• Proactively prepare leader(s) for meetings, ensuring that agendas are prepared in advance and well-communicated and that key leadership and relevant stakeholders are prepared and aligned.
• Anticipate needs and problems with regards to scheduling, communication and support; effectively meet deadlines through multi-tasking and prioritizing.
• Partner with EVP and key leadership to effectively manage evolving schedule priorities and communicate to all involved parties.
• Project manage activities, programs and one-off projects as needed in support of EVP and other leaders.
• Plan and execute both small and large events including on and off-site meetings, large presentations, social and team building events, etc.

What You Bring

• Education: High School Diploma or equivalent; College degree preferred.
• Work Experience: 10+ years of administrative leadership experience in a dynamic and demanding environment.
• Proficiency in technology required to perform the role (MS Word, Excel & PowerPoint, SharePoint, etc.) and a quick learner of new applications.
• SAP familiarity a plus.
• Strong organizational skills and attention to detail.
• High levels of trust, customer service, professionalism, punctuality, and reliability.
• Consistent and regular follow through on all requests.
• Ability to effectively communicate and connect with individual contributors and Senior Executives with an equal level of respect and composure.

Location

This position must be based in Hercules, CA and requires the employee to be located within commuting distance of the office.

Total Rewards Package

At Bio-Rad, we\'re empowered by our purpose and recognize that our employees are as well. That\'s why we offer a competitive and comprehensive Total Rewards Program that provides value, quality, and inclusivity while satisfying the diverse needs of our evolving workforce. Bio-Rad\'s robust offerings serve to enrich the overall health, wealth, and wellbeing of our employees and their families through the various stages of an employee\'s work and life cycle.

Benefits

We\'re proud to offer a variety of options, including competitive medical plans for you and your family, free HSA funds, a new fertility offering with stipend, group life and disability, paid parental leave, 401k plus profit sharing, an employee stock purchase program, a new upgraded and streamlined mental health platform, extensive learning and development opportunities, education benefits, student debt relief program, pet insurance, wellness challenges and support, paid time off, Employee Resource Groups (ERG\'s), and more!

Compensation

The estimated base salary range for this position is $107,900 to $148,000 at the time of posting. Actual compensation will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. This position is eligible for a variable annual bonus, which is dependent upon achievement of your individual objectives and Company performance.

Who We Are

For 70 years, Bio-Rad has focused on advancing the discovery process and transforming the fields of science and healthcare. As one of the top five life science companies, we are a global leader in developing, manufacturing, and marketing a broad range of high-quality research and clinical diagnostic products. We help people everywhere live longer, healthier lives. Bio-Rad offers a unique employee experience with collaborative teams that span the globe. Here, you are supported by leadership to build your career and are empowered to drive change that makes an impact you can see.

EEO Statement

Bio-Rad is an Equal Employment Opportunity/Affirmative Action employer, and we welcome candidates of all backgrounds. Veterans, people with physical or mental disabilities, and people of all race, color, sex, sexual orientation, gender identity, religion, national origin and citizenship status are encouraged to apply.