Sr Executive Admin Assistant - Controllership

NBMBAA; United States; On-site; USD 63,000 - 116,000; Full time

Benefits offered by this job

Medical/dental/vision

Life insurance

401(k) with company match

Pension plan

Paid time off

Job summary

Nationwide is seeking a Senior Executive Assistant to provide strategic administrative support to the Chief Accounting Officer. This role is high-impact and requires poise, judgment, and proactive problem solving in a fast-paced executive environment.

The successful candidate will coordinate priorities and communications, support senior leaders, and drive special projects while maintaining meticulous attention to detail and effective stakeholder management.

Qualifications

• Education: High school diploma; undergraduate coursework beneficial.
• License/Certification/Designation: CAP or CWCA are a plus.
• Experience: Typically eight+ years in related admin roles, including at least four years with Nationwide.

Responsibilities

• Manage complex calendars, travel arrangements, and high-level meetings with internal and external stakeholders.
• Act as liaison between executives and leaders, clients, and partners with discretion.
• Prepare reports and presentations; monitor expenses and assist with forecasting and planning.

Skills

Calendar management

Travel arrangements

Meeting coordination

Budget awareness

Discretion

Communication skills

Education

High school diploma

Undergraduate coursework beneficial

CAP or CWCA certification

Tools

Microsoft Office

Excel

Job description

As a team member in Finance at Nationwide, a Fortune 100 company with nearly $70 billion in annual sales, the opportunities are endless! Let Nationwide help create your career journey! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

We are seeking a highly accomplished Senior Executive Assistant to provide strategic administrative support to Chief Accounting Officer. This high-impact, high-visibility role calls for exceptional organizational skills, sound judgment, and the ability to work with poise and precision in a fast-paced executive environment. It offers an opportunity to contribute meaningfully to the success of a dynamic business area within Nationwide.

As a trusted partner, liaison, and problem-solver, the Senior Executive Assistant will help ensure seamless coordination of priorities, communications, and day-to-day operations. The ideal candidate has a proven record of supporting senior leaders, stays composed under pressure, and takes a proactive approach with impeccable attention to detail.

Key responsibilities

• Manage complex calendars, travel arrangements, and high-level meetings with internal and external stakeholders.
• Serve as a liaison between Jim Benson and senior leaders, associates, clients, and other partners, using discretion and sound judgment.
• Anticipate needs and proactively address scheduling conflicts, logistical challenges, and information gaps.
• Coordinate executive-level events, leadership meetings, and strategic offsites.
• Adapt plans and priorities as schedules and business needs change.

Schedule and flexibility

The role is currently based in the office on Tuesdays and Wednesdays. The successful candidate should be flexible to adjust their in-office schedule, including coming in on other days, when business needs or executive priorities require it. Occasional work outside standard business hours or extended hours may also be necessary to support meetings, travel, events, and time-sensitive requests.

This role does not qualify for employer sponsored work authorization. Nationwide does not participate in the STEM OPT extension program.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

Job Description

Key Responsibilities

• May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.
• Makes travel decisions that best fit leader's style and calendar. Acts quickly to make adjustments to travel, as needed.
• Compiles sophisticated information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. Assists office budget coordinator with forecasting and planning.
• Handles budget for meeting planning. Performs quality check of invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• Leads special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills and Experiences:

Education: High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures. Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates and external contacts. Ability to proofread for content and format accuracy. Intermediate mathematical calculation skills. Demonstrated ability to build effective business relationships.

Other criteria, including leadership skills, competencies and experiences may take precedence.

Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values

Regularly and consistently demonstrates Nationwide Values.

Job Conditions

Overtime Eligibility: Not Eligible (Exempt)

Working Conditions: Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

• medical/dental/vision
• life insurance
• short and long term disability coverage
• paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
• nine paid holidays
• 8 hours of Lifetime paid time off
• 8 hours of Unity Day paid time off
• 401(k) with company match
• company-paid pension plan
• business casual attire
• and more

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

NOTE TO EMPLOYMENT AGENCIES:

We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives, based on performance goals are possible in addition to this range.

Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule.

The national salary range for Sr Executive Administrative Assistant : $62,500.00-$115,500.00The expected starting salary range for Sr Executive Administrative Assistant : $62,500.00 - $93,500.00