Sr Executive Administrative Assistant

AB3 Nationwide Life and Annuity Insurance Co; Columbus (OH); Presencial; USD 63 000 - 116 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Medical benefits

Life insurance

Disability coverage

401(k) with company match

Pension plan

Paid time off

Resumo da oferta

Nationwide Mutual Insurance Company seeks a Senior Executive Administrative Assistant to manage confidential, complex administrative tasks for senior leaders. You will coordinate calendars, travel and budgets while mentoring peers and aligning procedures with Nationwide guidelines.

Ideal candidates have 8+ years of related experience, including 4+ years at Nationwide, and strong communication, proofreading, and basic math skills. Exempt role with potential leadership responsibilities.

Qualificações

• Education: High school, vocational or technical business studies in secretarial science; undergraduate coursework beneficial.
• Certification: Administrative professional certification such as CAP or CWCA are a plus.
• Experience: Typically eight or more years related administrative experience, including at least four years at Nationwide executive support level.

Responsabilidades

• Manage leader calendars and travel arrangements to balance work and life needs.
• Coordinate travel decisions and adjust arrangements as needed.
• Prepare reports and presentations for executives.
• Draft and format communications for executive review.
• Monitor and process departmental expenses and reimbursements.
• Assist with budget forecasting and meeting planning budgets.
• Provide SME-level guidance to other admins in the department.

Conhecimentos

Executive support

Communication skills

Proofreading

Mathematical calculation

Formação académica

High school / secretarial studies

CAP or CWCA certification

Descrição da oferta de emprego

If you're passionate about being part of a diverse organization that enables a Fortune 100 company with nearly $70 billion in annual sales to deliver innovative business solutions with excellence, then Nationwide's Legal team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you! As a Senior Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule own work and may serve as a formal lead/mentor to others.

Job Description Key Responsibilities

• May manage one or more leaders work and community involvement calendars while ensuring work life balance and effective use of their time.
• Makes travel decisions that best fit leader's style and calendar.
• Acts quickly to make adjustments to travel, as needed.
• Compiles sophisticated information for reports and presentations.
• Screens communications for action items and due dates, bringing key items to the leader's attention.
• Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc.
• Drafts responses for executive review, implementing their style into all communications.
• Rarely seeks guidance on email replies.
• Provides assistance with office procedures or processes that help the team be more productive and efficient.
• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting.
• Assists office budget coordinator with forecasting and planning.
• Handles budget for meeting planning.
• Performs quality check of invoices/accounts payable.
• Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator.
• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
• Keeps up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• Leads special projects as assigned.
• May perform other responsibilities as assigned.

Reporting Relationships

Typically reports to a Senior Vice President-level executive or above and may support multiple executives and their staff. This is an individual contributor role.

Typical Skills and Experiences

Education: High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.

Experience: Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.

Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure. Solid understanding of office practices and procedures. Sound decision-making skills to evaluate, recommend and implement solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates and external contacts. Ability to proofread for content and format accuracy. Intermediate mathematical calculation skills. Demonstrated ability to build effective business relationships. Other criteria, including leadership skills, competencies and experiences may take precedence. Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values

Regularly and consistently demonstrates Nationwide Values.

Job Conditions

Overtime Eligibility: Not Eligible (Exempt)

Working Conditions: Occasional travel. Nonstandard or extended time as needed based on workflow and project needs.

ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

• medical/dental/vision
• life insurance
• short and long term disability coverage
• paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro-rated quarterly based on hire date
• nine paid holidays
• 8 hours of Lifetime paid time off
• 8 hours of Unity Day paid time off
• 401(k) with company match
• company-paid pension plan
• business casual attire
• and more

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

Compensation

Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives, based on performance goals are possible in addition to this range.

Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule.

The national salary range for Sr Executive Administrative Assistant : $62,500.00-$115,500.00

The expected starting salary range for Sr Executive Administrative Assistant : $62,500.00 - $93,500.00

At Nationwide, we find purpose in protecting people, businesses and futures with extraordinary care – and we’ve been doing that since 1926. Our financial strength and caring culture extend beyond our associates into the communities we serve. You really can feel the difference at Nationwide, which is why we continue to be named one of the Fortune100 Best Companies To Work For. Check out why others think we're a great place to work, too, and let us know – can you see yourself at Nationwide? Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.