Sr Executive Admin Assistant - Controllership

AB3 Nationwide Life and Annuity Insurance Co; Columbus (OH); Presencial; USD 63.000 - 116.000; Tempo integral

Benefícios oferecidos por esta vaga

Competitive benefits

Paid time off

Resumo da vaga

Nationwide is seeking a Senior Executive Assistant to support the Chief Accounting Officer in a high‑visibility role within Finance. You will manage calendars, travel, meetings, and prepare reports and presentations for senior leaders.

Responsibilities include coordinating events, forecasting expenses, and drafting communications in alignment with executive style. This exempt, full‑time role may involve occasional travel and requires discretion.

Qualificações

• Secretarial or administrative experience in a corporate environment.
• Experience supporting senior executives, prioritizing tasks and calendars.
• Strong communication and proofreading skills for internal/external communications.
• Ability to handle confidential information with discretion.
• Familiarity with budgeting, forecasting and expense reporting processes.

Responsabilidades

• Manage complex calendars, travel arrangements, and high‑level meetings.
• Liaise with senior leaders, associates, clients and partners with discretion.
• Anticipate needs and resolve scheduling conflicts and logistics.
• Coordinate executive‑level events and leadership offsites.
• Track expenses, assist with budgeting and reporting for the department.
• Draft executive communications and follow up on action items.

Conhecimentos

Calendar management

Communication

Discretion

Organizational skills

Problem solving

Formação

High school diploma or equivalent

CAP or CWCA certification (preferred)

Undergraduate coursework beneficial

Descrição da vaga

About Nationwide

As a team member in Finance at Nationwide, a Fortune 100 company with nearly $70 billion in annual sales, the opportunities are endless! Let Nationwide help create your career journey! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

Position Overview

Senior Executive Assistant to Chief Accounting Officer. This high‑impact, high‑visibility role calls for exceptional organizational skills, sound judgment, and the ability to work with poise and precision in a fast‑paced executive environment.

Key Responsibilities

• Manage complex calendars, travel arrangements, and high‑level meetings with internal and external stakeholders.
• Serve as a liaison between Jim Benson and senior leaders, associates, clients, and other partners, using discretion and sound judgment.
• Anticipate needs and proactively address scheduling conflicts, logistical challenges, and information gaps.
• Coordinate executive‑level events, leadership meetings, and strategic offsites.
• Adapt plans and priorities as schedules and business needs change.
• May manage one or more leaders work and community involvement calendars while ensuring work‑life balance and effective use of their time.
• Make travel decisions that best fit leader's style and calendar.
• Act quickly to make adjustments to travel, as needed.
• Compile sophisticated information for reports and presentations.
• Screen communications for action items and due dates, bringing key items to the leader's attention.
• Initiate necessary actions, e.g., follow‑ups, prioritizations, action required, etc.
• Draft responses for executive review, implementing their style into all communications.
• Rarely seek guidance on email replies.
• Provide assistance with office procedures or processes that help the team be more productive and efficient.
• Monitor departmental expenses, process expense reports in a timely manner and monitor expense reports submitted by executive and staff for accurate reporting.
• Assist office budget coordinator with forecasting and planning.
• Handle budget for meeting planning.
• Perform quality check of invoices/accounts payable.
• Input travel expense and other expenses for payment; review and pass to office budget coordinator.
• Takes on an informal administrative subject matter expert role within the department for other administrative assistants and provides support.
• Keep up to date on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.
• Lead special projects as assigned.
• May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to a Senior Vice President‑level executive or above and may support multiple executives and their staff. This is an individual contributor role.

Qualifications & Experience

• Education: High school, vocational or technical business school studies in secretarial science; undergraduate level coursework beneficial.
• License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus.
• Experience: Typically, eight or more years related administrative experience, including at least four years of Nationwide experience at the executive support level.
• Knowledge, Abilities and Skills: Knowledge of company policies and organizational structure.
• Solid understanding of office practices and procedures.
• Sound decision‑making skills to evaluate, recommend and implement solutions to work processing and office management problems.
• Strong communication skills to interact with all levels of leaders, associates and external contacts.
• Ability to proofread for content and format accuracy.
• Intermediate mathematical calculation skills.
• Demonstrated ability to build effective business relationships.
• Other criteria, including leadership skills, competencies and experiences may take precedence.
• Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner.

Values & Culture

Regularly and consistently demonstrates Nationwide Values.

Job Conditions

• Overtime Eligibility: Not Eligible (Exempt)
• Working Conditions: Occasional travel.
• Nonstandard or extended time as needed based on workflow and project needs.
• ADA: The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties.

Benefits

• medical/dental/vision
• life insurance
• short and long term disability coverage
• paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year pro‑rated quarterly based on hire date
• nine paid holidays
• 8 hours of Lifetime paid time off
• 8 hours of Unity Day paid time off
• 401(k) with company match
• company‑paid pension plan
• business casual attire
• and more.

Compensation

• Nationwide pays on a geographic‑specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment.
• For a Sales job, Sales Incentives, based on performance goals are possible in addition to this range.
• Note on Compensation for Part‑Time Roles: Please be aware that the salary ranges listed below reflect full‑time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full‑time schedule.
• The national salary range for Sr Executive Administrative Assistant : $62,500.00-$115,500.00
• The expected starting salary range for Sr Executive Administrative Assistant : $62,500.00 - $93,500.00

Diversity & Inclusion

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.

Recruitment Notice

NOTE TO EMPLOYMENT AGENCIES: We value the partnerships we have built with our preferred vendors. Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means.

General Information

This role does not qualify for employer sponsored work authorization. Nationwide does not participate in the STEM OPT extension program.

At Nationwide, we find purpose in protecting people, businesses and futures with extraordinary care – and we’ve been doing that since 1926. Our financial strength and caring culture extend beyond our associates into the communities we serve. You really can feel the difference at Nationwide, which is why we continue to be named one of the Fortune 100 Best Companies To Work For. Check out why others think we’re a great place to work, too, and let us know – can you see yourself at Nationwide?

Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic (or classification) protected by applicable law.