Sr. Events Specialist

Privia Health; United States; On-site; USD 70,000 - 75,000; Full time

Job summary

Privia Health is seeking a Senior Events Specialist to lead major events, from conferences to virtual experiences, partnering with market leadership and physician leadership to align objectives with business goals.

You will manage budgets, timelines, and vendor relationships while mentoring junior staff and leveraging analytics to drive continuous improvement. Occasional travel is required; remote-ready work arrangements are possible with a nationwide scope.

Qualifications

• 5+ years of progressive experience with events and meeting planning of varying sizes and complexity.
• Proven track record of successfully managing budgets, timelines, and diverse teams.
• Strong project management skills, including prioritizing tasks, deadlines, and changing priorities.
• Proven ability to read, edit, negotiate, and interpret contractual documentation.

Responsibilities

• Spearhead the development and execution of high-profile, multi-faceted events, including conferences, summits, webinars, and virtual experiences.
• Foster partnerships with internal stakeholders to align event objectives with business goals.
• Oversee event budgets, ensuring optimal resource allocation and cost-effective execution.
• Negotiate contracts, manage vendor relationships, and monitor performance for quality and cost-efficiency.
• Utilize project management tools to plan, track, and manage timelines, deliverables, and risks.
• Leverage event analytics to measure success and inform future strategies.
• Mentor junior team members and stay updated on industry trends.
• Travel to and support large scale offsite event delivery (~15%).

Skills

Event planning

Project management

Stakeholder management

Budget management

Communication skills

Education

Bachelor’s or higher in Marketing/Communications/Event Management/Business/Hospitality

Tools

Event management software

Registration systems

Vendor management tools

Job description

Privia Health™ is a technology-driven, national physician enablement company that collaborates with medical groups, health plans, and health systems to optimize physician practices, improve patient experiences, and reward doctors for delivering high-value care in both in-person and virtual settings. The Privia Platform is led by top industry talent and exceptional physician leadership, and consists of scalable operations and end-to-end, cloud-based technology that reduces unnecessary healthcare costs, achieves better outcomes, and improves the health of patients and the well-being of providers.

Job Description

As a Senior Events Specialist, you will play a pivotal role in shaping and executing strategic events that drive physician engagement. Reporting to the Associate Director, Events, you will lead complex, high-impact events, collaborating with cross-functional teams to deliver exceptional experiences. Your expertise in event planning, project management, and stakeholder management will be instrumental in achieving organizational objectives.

Primary Job Responsibilities:

• Spearhead the development and execution of high-profile, multi-faceted events, including conferences, summits, webinars, and virtual experiences.
• Foster strong partnerships with internal stakeholders, including market leadership, operational team members, and physician leadership, to align event objectives with overall business goals.
• Oversee event budgets, ensuring optimal resource allocation and cost-effective execution.
• Negotiate contracts, manage vendor relationships, and monitor performance to ensure quality and cost-effectiveness.
• Utilize project management tools to effectively plan, track, and manage event timelines, deliverables, and risks.
• Leverage event analytics to measure success, identify trends, and inform future event strategies.
• Mentor and guide junior team members, fostering a culture of excellence and innovation.
• Stay updated on industry trends and best practices to drive continuous improvement in event planning and execution
• Travel to and support large scale offsite event delivery and execution (as needed ~15%)
• Other duties as assigned

Qualifications

• Bachelor’s Degree in Marketing, Communications, Event Management, Business or Hospitality preferred
• 5+ years of progressive experience with events and meeting planning of varying sizes and complexity
• Proven track record of successfully managing budgets, timelines, and diverse teams.
• Strong project management skills, including the ability to prioritize tasks, manage deadlines, and adapt to changing priorities.
• Excellent communication and interpersonal skills, with the ability to build relationships with stakeholders at all levels.
• Event management software experience (registration, budget management, supplier network) or other events management/project management tools
• Proven ability to read, edit, negotiate, and interpret contractual documentation, including the ability to manage performance to contracts and agreements
• Willingness to work evening and weekends, as necessary
• Must comply with HIPAA rules and regulations

The salary range for this role is $70,000.00-$75,000.00 in base pay and exclusive of any bonuses or benefits (medical, dental, vision, life, and pet insurance, 401K, paid time off, and other wellness programs).This role is also eligible for an annual bonus targeted at 15%. The base pay offered will be determined based on relevant factors such as experience, education, and geographic location.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Technical Requirements (for remote workers only, not applicable for onsite/in office work):

In order to successfully work remotely, supporting our patients and providers, we require a minimum of 5 MBPS for Download Speed and 3 MBPS for the Upload Speed. This should be acquired prior to the start of your employment. The best measure of your internet speed is to use online speed tests like https://www.speedtest.net/ . This gives you an update as to how fast data transfer is with your internet connection and if it meets the minimum speed requirements. Work with your internet provider if you have questions about your connection. Employees who regularly work from home offices are eligible for expense reimbursement to offset this cost.

Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. We understand that healthcare is local and we are better whenour people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.