Sr. E-Billing Specialist

Vaco LLC; Tampa (FL); On-site; USD 44,000 - 61,000; Full time

Job summary

Vaco is seeking a Senior E-Billing Specialist in Dallas, TX, to own the full e-billing cycle for a portfolio of clients. You will transmit invoices via BillBlast and ensure data accuracy on client sites, resolving rejections and coordinating with attorneys.

The role requires at least 5 years in electronic billing, legal industry experience preferred, and strong Word, Excel, and Outlook skills. 3 days/week on-site.

Qualifications

• 5+ years of electronic billing experience.
• Legal industry experience preferred; medical billing considered.
• Proficient in Word, Excel and Outlook.
• Excellent written and verbal communication.
• Strong organization and prioritization; manage multiple deadlines.

Responsibilities

• Identify finalized invoices ready for electronic submission with Billing Specialists.
• Ensure client/matter setups are complete on both client and firm sides.
• Coordinate with Timekeeper Matter Maintenance and clients on setup requirements.
• Code client-mandated data correctly in Aderant for e-billing sites.
• Transmit invoices via BillBlast and input data into client e-billing sites.
• Own full e-billing cycle through submission and payment; follow up on rejections.
• Resolve rejected items (timekeeper approvals, rates, IDs, budgets, codes).
• Inform Billing Attorneys about invoice rejections or reductions and escalate when needed.
• Handle highly sensitive, complex accounts and projects.

Skills

Microsoft Word

Excel

Outlook

5 years electronic billing

strong communication

organizational skills

attorney collaboration

Education

Bachelor's degree

Tools

Aderant

BillBlast

CounselLink

Legal Tracker

Tymetrix/Collaborati

Job description

The Senior E-Billing Specialist submits invoices through each client's electronic billing system. They track every invoice until the client has fully accepted, reconciled, and paid it. Each specialist owns a portfolio of clients and needs expert knowledge of each client's e-billing platform.

Location: Dallas, TX (75201) 3 days/week On-Site

Compensation: $32-$44/hourly

Schedule: Monday-Friday 8am-5:00pm, Expect 5-10 additional OT hours/week during Q4

Experienced Needed:

• 5 years of electronic billing experience
• Legal industry experience is strongly preferred. Candidates with medical billing experience will also be considered.
• Strong skills in Microsoft Word, Excel, and Outlook
• Excellent written and verbal communication
• Strong organization and prioritization skills, with the ability to manage multiple deadlines at once
• Comfortable working closely with attorneys, management, and colleagues

Preferred Experience:

• Bachelor's degree
• Experience with Aderant
• Experience with BillBlast and major e-billing platforms such as CounselLink, Legal Tracker, and Tymetrix/Collaborati

Day to Day:

• Work with Billing Specialists to identify finalized invoices ready for electronic submission.
• Confirm that client and matter setups are complete on both the client and firm sides.
• Coordinate with the internal Timekeeper Matter Maintenance team and with clients on setup and any new requirements during the engagement.
• Make sure client-mandated data is coded correctly in Aderant and carries over accurately to each client's e-billing site.
• Transmit invoices through BillBlast and enter data directly into client e-billing sites.
• Own the full e-billing cycle for assigned clients, through to successful submission and payment.
• Resolve rejected items, including timekeeper approvals, timekeeper rates, client matter IDs, budgets, and task and activity code issues.
• Tell Billing Attorneys and other designated attorneys about invoice rejections or reductions, and follow up or escalations when they don't respond.
• Handle sensitive, complex, or highly specialized accounts and projects.