Sr Document Services/Learning and Development

Spectrum Plastics Group; City of Glens Falls (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Spectrum Plastics Group is seeking a detail-oriented document control specialist for Precision Extrusion in Glens Falls, NY. The role emphasizes maintaining controlled documentation, ensuring regulatory compliance, and supporting audits and continuous improvement.

Responsibilities include reviewing documents, updating records, and coordinating documentation workflows to support production and quality goals.

Qualifications

• High school diploma or equivalent.
• Professional interpersonal skills.
• Ability to work with computer hardware and software including MS Office, Word, Excel, and Outlook.
• Foster cooperative team-oriented relationships with internal customers.

Responsibilities

• Identify and manage controlled documentation to ensure compliance with requirements.
• Provide effective and efficient documentation and records management.
• Coordinate scheduling of formal document reviews for site documentation.
• Maintain file system of current drawing revisions and documents from external origins.
• Communicate changes to document control procedures or updated information.
• Assist in the investigation and disposition of nonconforming materials.

Skills

Interpersonal skills

Communication skills

Attention to detail

Team collaboration

Education

High school diploma

Tools

MS Office

Excel

Outlook

HQMS

Job description

Job Details: Job Location: Precision Extrusion - Glens Falls - Glens Falls, NY 12801, Position Type: Full Time, Salary Range: $25.00 - $28.00 Hourly, Essential Duties and Responsibilities

• Identifying and managing all controlled documentation to ensure compliance with operational, corporate and regulatory requirements.
• Providing effective and efficient documentation and records management.
• Coordinating the scheduling of formal document reviews for site documentation.
• Maintains file system of the current drawing revisions and documents of external origins
• Communicating changes to document control procedures or other relevant information which have been updated or added.
• Disposing or destroying records and documents in a secure and proper way when retention periods expire.
• Scan and enter material certifications and SDS into the system
• Conduct Risk Assessments and Job Hazard Analysis if OSHA 10-hour certified
• Enter Equipment Risk Assessments and Job Hazard Analysis into HQMS
• Support Customer and Regulatory audits by pulling required documentation
• Prepare work orders for production team and verify that all required documentation is attached.
• Read blueprints, data, manuals, or other materials to determine specifications, inspection, and testing procedures, adjustment methods, certification processes, or measurement instruments required for work orders.
• Measure and document core/mandrel dimensional readings for lot release.
• Review and approve inspection results and device history records for completeness.
• Create the Certificate of Conformance and all customer requirements for shipping.
• Reading and interpreting manufacturing procedures, engineering drawings, customer specifications and inspection procedures and comply with their requirements.
• Understand Good Documentation Practices
• Assist in the investigation, control and disposition of nonconforming materials.
• Maintain data files, training and competency records.
• Analyze and trend quality metrics to identify opportunities for improvement and participate in continuous improvement projects.
• Identify, facilitate, and perform all necessary measures of the Quality Management System as directed by the Quality Manager
• Create inspection sheets, input data, and inspect core mandrel product when requested
• Audits all DPR's before scanning to make sure they are correct and accurate. If anything needs to be fixed and/or updated, they will discuss with Quality Technicians and crew leads
• Technical reading and often corrections for validations including IQ, OQ, PQ, control plans, PFMEA, OQ/PQ protocols
• Other responsibilities may be assigned as required.

Qualifications: Qualifications

• High school diploma or equivalent
• Document Control Management systems experience preferred or developed specialized skills through job-related training and on-the-job experience
• Able to work with computer hardware and software applications including the internet and MS Office, including Word, Excel, and Outlook
• Professional and effective interpersonal skills
• Foster cooperative team-oriented relationships with all internal customers.
• A familiarity with ISO regulations or demonstrated ability to rapidly develop an understanding of such regulations.
• A high degree of attention to detail, thoroughness and follow-through
• Communication skills (both verbal and written)

Physical Demands

• Viewing a computer screen for extended period of time
• Ability to see to read fine print.
• Must occasionally lift and/or move up to 25 pounds
• Occasional bending and stooping required
• Walking, standing and sitting for prolonged periods of time

Work Environment

• Office and clean room environments