Sr. Customer Support Coordinator

Xylem; Florida; Hybrid; USD 55,000 - 75,000; Full time

Job summary

Xylem is seeking a Hybrid Project Coordinator in Florida to oversee projects from quotation through delivery, coordinating schedules, technical docs, and invoicing. You will manage customer communications and ensure on-time execution while maintaining strong relationships with internal teams and external partners.

The role emphasizes cross-functional collaboration, documentation, and proactive problem-solving within an engineering-driven environment.

Qualifications

• 3+ years in project coordination, customer support, or order management.
• Experience with engineered products or water/industrial sectors preferred.
• Proficiency with Microsoft Office; familiarity with ERP/CRM systems.
• Ability to read technical drawings and project documents.

Responsibilities

• Coordinate project execution from order receipt to completion, including milestones and deliverables.
• Manage orders, pricing validation, and entry into systems.
• Host kickoff meetings and align teams on scope, schedule, and expectations.
• Maintain accurate project documentation and customer communications.
• Support cross-functional teams to ensure on-time project delivery and issue resolution.

Skills

Project coordination

Customer support

Documentation

Cross-functional collaboration

Education

Bachelor's degree

Engineering background

Supply Chain

Tools

MS Office

ERP/CRM systems

Data management

Job description

Hybrid

Sanford, Florida

Jupiter, Florida

Full time

R51279

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world’s most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

This role combines project coordination and customer support responsibilities, overseeing projects from quotation and order entry through manufacturing, delivery, commissioning, invoicing, and project closeout. The Project Coordinator is responsible for maintaining exceptional customer communication, managing project schedules, coordinating technical documentation, supporting order management activities, and ensuring projects are delivered on time while meeting customer expectations.

Core Responsibilities

Sr. Customer Support Coordinator & Order Management

• Review project documents including contracts, specifications, plans, purchase orders, and related documentation to ensure project requirements are understood and communicated to internal stakeholders.

• Coordinate all aspects of project execution from order receipt through project completion, including timelines, deliverables, documentation, manufacturing milestones, and customer communications.

• Process and manage customer orders, ensuring order accuracy, pricing validation, commercial compliance, and timely entry into company systems.

• Host project kickoff meetings and align internal teams on scope, schedule, deliverables, and customer expectations.

• Monitor project schedules and proactively communicate status updates, risks, delays, and milestones to customers and internal stakeholders.

• Coordinate shipping, delivery, invoicing, startup, commissioning, and project closeout activities.

Customer Support & Relationship Management

• Serve as the primary point of contact for customers, sales teams, suppliers, and internal departments throughout the lifecycle of orders and projects.

• Deliver exceptional customer service through prompt, professional, and thorough responses to customer inquiries.

• Maintain ongoing customer communications regarding order status, project schedules, delivery commitments, and issue resolution.

• Investigate and help resolve customer concerns related to billing, delivery, documentation, or project execution.

• Maintain accurate customer records, contracts, quotations, project documentation, and correspondence within company systems.

Technical & Cross-Functional Coordination

• Coordinate the preparation, review, and submission of technical documentation, data packages, drawings, submittals, O&M manuals, and customer deliverables.

• Work closely with Engineering, Operations, Procurement, Supply Chain, and Sales teams to ensure project requirements are met.

• Coordinate with vendors and suppliers to validate product availability, schedules, pricing, and compliance with project specifications.

• Assist in identifying project risks, developing solutions, and escalating issues when necessary to maintain customer satisfaction and project success.

• Support quotation activities, price and availability requests, and other pre- and post-order sales support functions.

Continuous Improvement

• Participate in process improvement initiatives that enhance customer experience, project execution, and operational efficiency.

• Support special projects and perform additional duties as assigned.

Key Competencies

• Strong customer service orientation and relationship-building skills

• Excellent verbal and written communication skills

• Strong project coordination and organizational abilities

• Ability to manage multiple priorities simultaneously

• Proactive and solutions-oriented mindset

• Strong attention to detail

• Business and commercial acumen

• Problem-solving and conflict resolution skills

• Technical aptitude and ability to understand engineering documentation

• Ability to collaborate effectively across departments and with external customers

• Strong prioritization and time management skills

• Comfortable making difficult customer and stakeholder communications when required

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Business, Engineering, Supply Chain, or a related field preferred.

• 3+ years of experience in project coordination, customer support, order management, account management, or a related role.

• Experience supporting engineered products, manufacturing, industrial, municipal, utility, water, or wastewater industries preferred.

• Experience working with customer orders, quotations, invoicing, and project documentation preferred.

Skills & Technical Knowledge

• Strong proficiency with Microsoft Office Suite.

• Experience with ERP, CRM, or project management software preferred (SAP, Salesforce, AS400, or similar systems).

• Ability to interpret technical drawings, specifications, and project documentation preferred.

• Ability to work independently while collaborating effectively within cross-functional teams.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

At Xylem, you’ll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees’ well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affantive Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.

Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem’s transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation

Want to know what kind of Impact you can make?

Our goal is to optimize water access and quality, and promote responsible consumption, so that communities across the globe

can thrive. Through Xylem Watermark, our Corporate Citizenship Program, we provide and protect safe water resources for

communities around the world by engaging all stakeholders and educating about water issues.

Learn more by clicking here – Working at Xylem

( https://www.xylem.com/en-us/careers/working-at-xylem/ )

Inclusion and Belonging at Xylem

Inclusion and Belonging are fundamental to how we enable our customers to tackle global water challenges.

Learn more about our commitment to Inclusion and Belonging.

( https://www.xylem.com/en-us/careers/inclusion-and-belonging/ )