Sr. Corporate Paralegal

aevexaerospace; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

AEVEX Aerospace in the United States seeks a seasoned paralegal to manage day‑to‑day entity governance, corporate records, and transactional support. You will partner with finance, tax, and treasury teams to ensure accuracy and compliance across domestic and international entities.

The role also supports risk and compliance, drafts and files corporate documents, coordinates notarization and legalization, and maintains archives and governance data for internal and external stakeholders.

Qualifications

• Bachelor's degree or paralegal certificate from ABA-approved program.
• Paralegal certifications such as PACE (NFPA) or CP/CLA (NALA).
• Strong organizational skills and attention to detail.
• Ability to interface with senior executives and external counsel.
• Experience with notarization, apostille, and document legalization.

Responsibilities

• Develop and maintain global entity portfolio, including subsidiaries and SPVs.
• Manage annual reports, franchise tax filings, and registered agent relationships.
• Coordinate entity formations, mergers, dissolutions, name changes, and lifecycle events.
• Track corporate compliance calendars, deadlines, and filings for full compliance.
• Prepare board materials, resolutions, minutes, and consents in coordination with Corporate Secretary.

Skills

Entity governance

Organizational skills

Written & verbal comms

Discretion & judgement

Notarization/acct legalization

MS Office / doc mgmt systems

Education

BA or paralegal certificate

PACE/CP/CLA certifications

Tools

DocuSign/Adobe Sign

Job description

Job Overview

Support our legal department's corporate, governance and transactional work. This role owns the day-today execution of entity management, corporate records, transactional support, and the company's corporate document infrastructure. In addition, the role provides paralegal support for other areas within the department, such as Risk and Compliance.

Essential Functions

Entity Compliance

• Develop and maintain the company's global entity portfolio in good standing, including domestic and international subsidiaries, joint ventures, and special-purpose entities
• Manage annual reports, franchise tax filings, registered agent relationships, and qualifications to do business across all relevant jurisdictions
• Coordinate entity formations, qualifications, mergers, dissolutions, name changes, and other lifecycle events
• Track and manage corporate compliance calendars, deadlines, and recurring filings to ensure full and timely compliance
• Partner with finance, tax, and treasury teams on entity-related corporate actions and intercompany matters

Entity Records and Governance Data

• Own and continuously improve the company's entity management process, including data integrity and reporting.
• Maintain corporate records and minute books for all entities, including organizational documents, bylaws, operating agreements, board and shareholder consents, and certificates
• Prepare, organize, and maintain board and committee meeting materials, resolutions, minutes, and consents in coordination with the Corporate Secretary function
• Manage signature authority matrices, officer lists, director records, and corporate authorization documentation
• Generate governance reports, organizational charts, and corporate structure summaries for internal and external stakeholders

Transactional Support (M&A, Restructuring, Intercompany, Tax, Treasury)

• Support M&A transactions across the deal lifecycle, including due diligence coordination, data room management, signing and closing logistics, and post-closing integration
• Assist with corporate restructurings, reorganizations, and integration projects, including entity rationalization and step plan execution
• Prepare and maintain intercompany agreements, transfer pricing documentation, and related corporate authorizations in coordination with tax and treasury
• Support treasury operations, including bank account documentation, KYC requests, signatory updates, and related corporate certifications
• Coordinate with outside counsel, accountants, financial advisors, and other transaction parties to support efficient deal execution

Legal Document Requests (Drafting, Filing, Notarization, Authentication, and Legalization)

• Draft, file, and manage routine corporate documents, including secretary's certificates, incumbency certificates, certificates of good standing, powers of attorney, and corporate resolutions
• Coordinate notarization, apostille, authentication, and legalization of corporate documents for use in domestic and international transactions
• Manage relationships with notaries, registered agents, embassies/consulates, and document service vendors
• Respond to internal and external requests for corporate documentation, including from auditors, counterparties, lenders, and regulators
• Maintain organized digital and physical archives of executed corporate documents with appropriate retention and access controls

Perform other duties as required.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].
• Responsible for exhibiting professional behavior with both internal and external business associates that reflects positively on the company and is consistent with the company's policies and practices.
• Embodies AEVEX's cultural values and aligns daily actions with department goals and company culture.

Qualifications and Competencies

• Strong working knowledge of notarization, apostille, and document authentication/legalization processes for both domestic and cross-border transactions
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities and deadlines
• Excellent written and verbal communication skills, with the ability to interface confidently with senior executives, board members, and external counsel
• High level of discretion and judgment in handling confidential and sensitive information
• Proficiency with Microsoft Office Suite, document management systems, and electronic signature platforms (DocuSign, Adobe Sign, or similar)
• Familiarity with regulatory considerations specific to defense contractors, including CFIUS/FOCI, ITAR/EAR, and government contracts disclosure obligations

Education / Certifications

• Bachelor's degree and/or paralegal certificate from an ABA-approved program (or equivalent professional experience)
• Paralegal certifications such as PACE (NFPA) or CP/CLA (NALA)

Experience

10+ years of paralegal experience, with a meaningful portion gained in-h