Sr. Congress Manager- Association Lead

BCD Meetings & Events; United States; Remote; USD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

We’ve got you covered

We’re positive

Job summary

BCD Meetings & Events (BCD M&E) is seeking a Sr. Congress Manager-Association Lead to oversee medical congress and association engagements.

You will coordinate booth space, meeting rooms, sponsorships, and key logistics in a regulated, deadline-driven environment, ensuring timely approvals and accurate payments across global teams. You will build strong relationships with healthcare associations and manage complex schedules, budgets, and documentation to deliver impactful healthcare initiatives

Qualifications

• Lead planning of medical congresses, association meetings, and pharma events.
• Maintain deadlines with multiple stakeholders and approvals.
• Translate complex congress information into client-ready updates and recommendations.

Responsibilities

• Coordinate booth space, meeting rooms, sponsorships, and symposia.
• Manage approvals, payments, and partner handoffs to ensure on-time delivery.
• Liaise with healthcare associations, internal teams, and agency partners to maintain standards.

Skills

Congress planning

Cross-functional coordination

Budget & payments

Regulatory/compliance

Relationship management

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.

About The Role

If you love keeping complex events moving and details buttoned up, this Life Sciences role puts you right at the center of medical congress and association engagement. You’ll lead the coordination of booth space, meeting rooms, sponsorships, symposia, and key logistics in a highly regulated, deadline-driven environment. From association relationships to approvals, payments, and partner handoffs, you’ll help make sure every moving piece lands exactly where it should. It’s a great fit for someone who enjoys structured planning, cross-functional collaboration, and work that supports impactful healthcare and medical initiatives.

You’re Good At

• Managing medical congress, meetings, or association activities from planning through closeout in a fast-paced, compliance-focused environment
• Keeping multiple deadlines, stakeholders, approvals, and deliverables on track without losing sight of the details
• Building strong working relationships with healthcare or medical associations, internal teams, and agency partners
• Turning complex congress information into clear, client-ready updates, recommendations, and next steps
• Handling budgets, invoices, payment tracking, and documentation with accuracy in a structured, process-driven setting

You Might Also Have

• Experience supporting Life Sciences, pharma, or other healthcare-focused teams in a highly regulated environment
• A proactive, solutions-focused approach when priorities shift or risks pop up
• Confidence working independently while also collaborating across global or cross-functional teams
• Strong problem-solving skills and the ability to elevate issues early with clear recommendations
• Comfort using Microsoft Office to manage trackers, documentation, presentations, and communication

You Should Know

• This role is virtual and will operate within Eastern / Central Standard business hours
• This role requires up to 50% travel annually, both international and domestic
• Previous experience as a lead planner within the pharmaceutical / congress corporate meetings and events space is required

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:25% to 50%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Sr. Congress Manager- Association Lead is between $65,000 - $85,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.