Congress Manager

BCD Meetings & Events LLC; Chicago (IL); Híbrido; USD 60.000 - 70.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible working

Growth opportunities

Diverse benefits

Descripción de la vacante

BCD Meetings & Events (BCD M&E) in the US (virtual role) is seeking a Congress Manager to coordinate logistics, attendee management, budgets and supplier coordination for life sciences congress programs in a fast-paced, regulated environment. You will work with internal teams, congress owners and external organizers to deliver polished experiences.

The role emphasizes accuracy, compliance and collaboration, with experience in Cvent and multi-workstream coordination.

Formación

• 3+ years of congress, convention, or meeting planning experience, ideally in Life Sciences or pharmaceutical environments.
• Experience managing outside vendors, sourcing services, and negotiating contracts.
• Strong customer service mindset with confidence handling client questions.

Responsabilidades

• Managing congress logistics from registration and hotel room blocks to ground transportation, dining, and attendee communications.
• Working in a compliance-focused, detail-driven environment where documentation, audit readiness, and deadlines are non-negotiable.
• Building and reconciling budgets, reviewing invoices and contracts, and helping keep programs financially on track.
• Using tools like Cvent to maintain accurate attendee data, reporting, and communications across multiple workstreams.
• Partnering with clients, suppliers, and internal teams to solve problems quickly and keep projects moving forward.

Conocimientos

Congress experience

Vendor management

Customer service

International attendees

Spanish/Portuguese

Herramientas

Cvent

Descripción del empleo

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Congress Manager

Date: Oct 16, 2026

Location: US, Virtual, NOAM

Company: BCD

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We’re investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.

About the Role

Love bringing order to moving parts and making big moments feel effortless? As a Simple Congress Manager, you’ll support Life Sciences congress programs in a fast-paced, highly regulated environment where compliance, precision, and collaboration matter every day. You’ll keep logistics, attendee management, budgets, and supplier coordination running smoothly while partnering closely with internal teams, congress owners, and Professional Congress Organizers. It’s a great fit for someone who enjoys structured planning, clear communication, and delivering polished experiences with confidence.

• Managing congress logistics from registration and hotel room blocks to ground transportation, dining, and attendee communications
• Working in a compliance-focused, detail-driven environment where documentation, audit readiness, and deadlines are non-negotiable
• Building and reconciling budgets, reviewing invoices and contracts, and helping keep programs financially on track
• Using tools like Cvent to maintain accurate attendee data, reporting, and communications across multiple workstreams
• Partnering with clients, suppliers, and internal teams to solve problems quickly and keep projects moving forward.

You Might Also Have

• 3+ years of congress, convention, or meeting planning experience, ideally in Life Sciences or pharmaceutical environments
• Experience managing outside vendors, sourcing services, and negotiating contracts for the best value
• A strong customer service mindset with confidence handling client questions and high-touch attendee needs
• International attendee experience, travel industry knowledge, or destination expertise
• Experience with Cvent, plus Spanish or Portuguese language skills

You Should Know

• This role virtual and operates within the Central/ Eastern time zones.

THE PERKS

• Flexible Working We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
• Room to Grow Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
• Everyone has a voice We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
• Make your move The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
• We’ve got you covered Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
• We’re positive. You’ll love it. It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Congress Manager is between $60,000 - $70,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.