Sr Buyer, Supply Chain, Full Time, First Shift

UC Health; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

UC Health in Cincinnati is seeking a procurement professional to centralize requests for capital equipment and complex supplies across hospitals, physician offices, surgery centers and other locations. You will review requisitions, coordinate with vendors and finance, and ensure contract pricing compliance.

This role emphasizes process improvement, timely deliveries, and collaboration with clinical and administrative teams to support operations.

Qualifications

• High School Diploma or GED required; Bachelor's preferred.
• 3-5 years health care purchasing experience required.
• Excellent communication and collaboration skills.
• Experience with ERP systems such as Lawson is a plus.

Responsibilities

• Receives and reviews purchase requisitions for completeness and policy compliance.
• Processes and routes orders for medical supplies, expedites backorders, and verifies pricing against contracts.
• Reviews non-catalog requisitions to determine use of existing ERP items.
• Transfers orders to contracted suppliers following approvals to meet compliance goals.
• Investigates pricing discrepancies and supplier concerns with customers and vendors.
• Coordinates equipment testing with suppliers and hospital departments to ensure specifications are met.
• Reviews and routes invoice discrepancies; works with Finance on pricing data integrity.
• Enters orders in Lawson, verifies confirmations, and follows up as needed.
• Supports emergency procurement and same-day delivery when required.

Education

High School Diploma or GED

Bachelor's Degree in Business or Purchasing Management

Job description

Job Description

This position serves as the central point of contact for assigned areas of responsibility and is responsible for processing and validating requests for capital equipment and complex supplies requested by hospitals, physician offices, surgery center and other business locations.

Location

Cincinnati, OH, United States

Qualifications

Minimum Required: High School Diploma or GED ? Preferred: Bachelor\'s Degree In Business or Purchasing Management | None Required | Minimum Required: 3 - 5 Years Health care experience

Responsibilities

Purchasing Materials and Supplies

• Receives and reviews purchase requisitions for completeness, contract compliance, and adherence to organizational policies and procedures.
• Processes and routes orders for medical supplies, expedites open orders, facilitates product substitutions for backordered items, and verifies pricing against contractual agreements.
• Reviews non-catalog purchase requisition items to determine whether existing ERP system items should be utilized.
• Transfers orders to contracted suppliers when product conversions have been approved by Regional Resource Groups, local Product Conversion Committees, and department stakeholders to ensure compliance goals are met.
• Investigates and resolves pricing discrepancies, backorder issues, and supplier-related concerns in collaboration with customers and vendors.
• Addresses product quality concerns by troubleshooting issues reported by departments and working with suppliers to achieve resolution.
• Coordinates acceptance testing with suppliers and hospital departments, documents results, and follows through on outstanding issues until equipment functions according to specifications.
• Reviews, approves, and routes invoice discrepancies when invoices cannot be matched to purchase orders.
• Works closely with Finance to ensure accurate pricing, system data integrity, and compliance with contract pricing agreements.

Issue Resolution

• Enters manual and hard-copy order requests into the Lawson system to generate purchase orders.
• Verifies purchase order confirmations, including pricing, unit of measure, and product availability, and follows up with Transaction Management or suppliers if confirmations are not received by the next business day.
• Processes electronic requisitions and inventory control reorder recommendations to create purchase orders.
• Supports the product return process by obtaining all necessary documentation from vendors.

Vendor Relations

• Communicates with vendors regarding the procurement of supplies, equipment, and service contracts in accordance with organizational policies and procedures to ensure product accuracy, pricing, and delivery requirements are met.
• Collaborates with vendors to coordinate site preparation requirements for equipment installation, including electrical, biomedical, and utility needs.
• Schedules equipment deliveries and installations while ensuring all operational requirements are addressed.
• Coordinates equipment repairs and secures loaner equipment when necessary or requested.

Process Improvement

• Assists departments in identifying opportunities to improve product standardization, product content management, and item cross-referencing.
• Supports initiatives designed to improve purchasing efficiency, accuracy, and compliance.

Emergency Procurement

• Processes urgent and overnight orders to support critical operational needs.
• Responds promptly to end-user requests for emergency procurement and provides order status confirmation.
• Arranges same-day pickup or delivery of emergency products from local suppliers as needed.