Sr Business Program Specialist

11105 Expedia, Inc.; Seattle (WA); On-site; USD 83,000 - 116,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Employee Assistance Program

Wellness and travel reimbursement

Travel discounts

IATAN membership

Job summary

Expedia Group in Seattle is seeking a Senior Business Programs Specialist to partner with Tax leadership, optimize the operating rhythm, and drive high‑priority work with precision and discretion.

You will manage complex calendars and international travel for senior leaders, lead cross‑functional projects end to end, and explore AI‑powered tools to streamline reporting and decision‑making.

Qualifications

• 5+ years of experience supporting senior leaders in a fast-paced, matrixed environment.
• Experience coordinating complex calendars and executive travel from planning through execution.
• Demonstrated project coordination skills with follow-through and prioritization.
• Sound judgement, composure under pressure, and handling sensitive information.
• Excellent written and verbal communication; ability to prepare polished materials quickly.

Responsibilities

• Own the Tax organization’s operating rhythm, meetings, planning, and communications.
• Coordinate domestic and international travel and calendars for senior leaders.
• Lead operational projects from kickoff to completion with milestones and risks tracked.
• Organize leadership meetings, offsites, and team events end to end.
• Collaborate with Legal, Procurement, Finance, and cross-functional teams to improve processes.
• Synthesize information and prepare executive-ready presentations and docs.
• Identify opportunities to use AI/automation to streamline recurring work and reporting.

Skills

Calendar management

Executive travel

Project coordination

Communication skills

Office software

Stakeholder management

AI tools

Team collaboration

Education

Bachelor's degree in Business/Finance/Tax

Tools

Claude

ChatGPT

Microsoft Copilot

Outlook

Word

PowerPoint

Excel

OneNote

Slack

Zoom

Electronic signatures

Job description

At Expedia Group, we help travelers explore the world, one journey at a time. As a global travel company powered by passionate people, trusted partnerships, and leading technology, we connect travelers, partners, and advertisers through our consumer brands, B2B network, and travel advertising business. Here, you’ll do meaningful work that helps millions of people discover, book, and experience travel with more ease, confidence, and joy. Our five Behaviors-Traveler First, Think Big, Operate with Excellence, Ownership Mindset, and Succeed Together-help foster a supportive environment where people can grow their careers and have the flexibility, benefits, and support to do their best work. Join us and build for travelers everywhere.

Senior Business Programs Specialist, Tax Introduction to the Team

The Tax organization supports Expedia Group’s business by providing strategic guidance and operational partnership across a complex, highly matrixed environment. This role partners closely with the Senior Vice President of Tax, Vice President of Tax, and Tax leadership team to create focus, structure, and momentum across the organization.

Make an impact! As the Senior Business Programs Specialist, you will serve as a trusted business partner to Tax leadership. You will optimize leadership time, establish a strong operating rhythm, coordinate complex logistics, and help ensure high-priority work moves forward with precision and discretion. This role is ideal for someone who brings sound judgment, exceptional organization, and a proactive, service-oriented approach—and who is excited to use artificial intelligence and emerging tools to simplify work and improve team effectiveness.

In this role, you will:

• Own the Tax organization’s operating rhythm, including leadership meetings, quarterly planning, business reviews, organizational communications, and follow-up mechanisms that support execution.
• Manage domestic and international travel, calendars, meeting logistics, and related planning for senior leaders, supporting business continuity and team priorities.
• Independently lead operational projects and clearly defined workstreams from kickoff through completion, tracking milestones, risks, dependencies, and follow‑up actions.
• Coordinate leadership meetings, offsites, and team events end to end, including logistics, readiness, communications, and execution.
• Partner with Legal, Procurement, Finance, and other cross‑functional teams to improve shared processes and operational efficiency.
• Synthesize information from multiple stakeholders and prepare accurate, polished, executive‑ready communications, presentations, and documentation for a range of audiences.
• Identify opportunities to use artificial intelligence, automation, and project management tools to streamline recurring work, improve reporting, accelerate decision‑making, and strengthen execution.

Experience and qualifications

• You have 5+ years of experience supporting senior leaders in a fast‑paced, highly matrixed organization.
• You have experience coordinating complex calendars, executive travel, leadership meetings, and operational workstreams from planning through execution.
• You have demonstrated project coordination skills, including the ability to drive follow‑through, manage competing priorities, and keep work moving to completion.
• You use sound judgment and remain composed under pressure, including when handling sensitive information, escalations, shifting priorities, and last‑minute changes.
• You build trust with stakeholders, understand their needs, and coordinate effectively across teams.
• You have excellent written and verbal communication skills and can prepare polished, audience‑appropriate materials quickly and accurately.
• You have advanced proficiency with Microsoft Outlook, Word, PowerPoint, Excel, OneNote, electronic signature platforms, Slack, and Zoom.
• You have experience using artificial intelligence or automation tools, such as Claude, ChatGPT, or Microsoft Copilot, to improve efficiency and consistency.

Preferred qualifications

• You have a bachelor’s degree in Business, Finance, Tax, or a related field; or equivalent related professional experience.
• You have experience supporting Tax, Finance, or another highly regulated business function.

The total cash range for this position in Seattle is $82,500.00 to $115,500.00. Employees in this role have the potential to increase their pay up to $132,000.00, which is the top of the range, based on ongoing, demonstrated, and sustained performance in the role. Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.

Benefits and perks

Expedia Group offers benefits and perks designed to support employees and their families, including medical, dental, and vision coverage, paid time off, an Employee Assistance Program, wellness and travel reimbursement, travel discounts, and International Airlines Travel Agent Network (IATAN) membership.

Accommodation requests

Expedia Group is committed to providing an inclusive and accessible recruiting experience. If you need an accommodation or adjustment due to a disability during the application or recruiting process, please submit a request at https://expedia.service-now.com/askeg?id=job_accommodation.

About Expedia Group

Expedia Group includes three flagship consumer brands - Expedia, Hotels.com, and Vrbo - along with a leading B2B travel business and travel advertising offerings. Across our brands and business, we help travelers explore the world with confidence and ease.

Important notice

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never share sensitive personal information unless you’re confident of the recipient. Expedia Group does not extend job offers via email or messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com.

Equal Opportunity

Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s I-9 to confirm work authorization.

Expedia Group (NASDAQ: EXPE) powers travel for everyone, everywhere through our global platform. Driven by the core belief that travel is a force for good, we help people experience the world in new ways and build lasting connections. We provide industry‑leading technology solutions to fuel partner growth and success, while facilitating memorable experiences for travelers.

Expedia Group's family of brands includes:

Brand Expedia, Hotels.com, Expedia Partner Solutions, Vrbo, trivago, Orbitz, Travelocity, Hotwire, Wotif, ebookers, CheapTickets, Expedia Media Solutions, Expedia Local Expert, CarRentals.com, and Expedia Cruises.

For more information

Learn more about life at Expedia Group at https://careers.expediagroup.com/life.

Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams.

Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals to whom we have not made prior contact. Our email domain is @expediagroup.com.