Sr AP Specialist

Ultimate Staffing; United States; On-site; USD 60,000 - 70,000; Full time

Job summary

Ultimate Staffing is seeking an Accounts Payable Specialist responsible for managing the accounts payable processes. The role involves tracking and processing invoices to ensure timely payments, addressing inefficiencies, and supporting internal audits. Candidates should have relevant experience and strong skills in accounting software and organizational abilities.

Qualifications

• 3-5 years' experience in finance or accounts payable.
• Bachelor's degree in accounting or finance preferred.
• Strong organizational, communication, and problem-solving skills.

Responsibilities

• Manage accounts payable processes across multiple business units.
• Coordinate with Purchasing to verify and reconcile payments.
• Generate reports for leadership review.

Skills

Organizational skills

Communication skills

Problem-solving skills

Education

High school diploma or GED

Bachelor's degree in accounting or finance

Tools

Accounting software

Microsoft Office Suite

Job description

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Base pay range

$60,000.00/yr - $70,000.00/yr

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Accounts Payable Specialist

The Accounts Payable Specialist is responsible for overseeing the tracking, coding, and payment of all incoming invoices related to daily business operations. This role works closely with purchasing teams to ensure timely payments, reduce waste, and increase transparency within the accounting function.

Full time

Key Responsibilities:

• Manage all accounts payable processes across multiple business units or locations.
• Accurately code and enter invoices into the accounting system.
• Coordinate with Purchasing to verify and reconcile required payments.
• Ensure payments are processed on schedule, including check runs and online bill payments.
• Reconcile corporate credit card statements and resolve any discrepancies.
• Maintain accurate digital and physical filing systems for invoices and payment records.
• Prepare and maintain payment schedules; oversee mailing of checks.
• Generate weekly, monthly, quarterly, and annual reports for leadership review.
• Identify and address process inefficiencies to support continuous improvement.
• Support audits and internal reviews by maintaining compliance with accounting policies and internal controls.
• Investigate and resolve irregularities within the accounts payable process.
• Assist the Controller/CFO in identifying cost-saving opportunities.
• Ensure compliance with all applicable laws, policies, and regulations.
• Complete other duties as assigned by management.

Qualifications:

• Minimum of 3-5 years' experience in finance or accounts payable, preferably in a high-volume environment.
• High school diploma or GED required; bachelor's degree in accounting, finance, or related field preferred.
• Strong organizational, communication, and problem-solving skills.
• Proficient in accounting software and Microsoft Office Suite.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing

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