Sr Accounts Payable/Accounts Receivable (Shared Services) Specialist (Remote)

A La C.A.R.T.E. Solutions; Washington (District of Columbia); Remote; USD 50,000 - 75,000; Full time

Job summary

A fast-growing, fully remote firm seeking a Senior Accounting Shared Services Specialist to manage AP/AR functions and support client service teams. The ideal candidate is detail-oriented, tech-savvy, and thrives in a collaborative environment. Join a passionate team dedicated to helping small businesses succeed with expert financial guidance and personalized support.

Benefits

Comprehensive benefits package including 401k match

Flexible vacation and company closure at year-end

No busy season

Fun and collaborative culture

Qualifications

• 3-5 years’ experience as AP/AR Clerk or Bookkeeper.
• Comfortable in a remote environment with strong organizational skills.
• Proven ability to handle multiple clients simultaneously.

Responsibilities

• Manage all aspects of accounts payable (AP) and receivable (AR).
• Conduct month-end reconciliations and maintenance of accurate records.
• Provide exceptional service and resolve client inquiries promptly.

Skills

Problem Solving

Attention to Detail

Client Service

Communication

Education

Bachelor's degree in Accounting

High School diploma

Tools

QuickBooks

Bill.com

NetSuite

Microsoft Office

Job description

Are you a tech-loving AP/AR specialist who's passionate about supporting small businesses?

Do you respect the need for organized systems and processes?

Do you crave variety in your day, learning new things and teamwork?

We've been looking for you! Join ALC, a fast-growing, fully remote CFO Advisory, Outsourced Accounting, and HR Services firm. We are on a mission to 'WOW professionally and CARE personally' by providing expert guidance, people centric service, and custom solutions. We believe the combination of unmatched strategic thinking and experience, coupled with a caring human touch, is the key to success and allows us to bring clarity, confidence, and peace of mind to the growing organizations and business leaders we serve.

Our employees are hand-picked accounting professionals with strong credentials and a CAN-DO attitude. We only hire energetic, positive, hard-working team players that enjoy being challenged and are looking to grow and develop their careers.

Who We Are:

We are a passionate team serving privately held, entrepreneurial businesses across the U.S. Our domains span property management, real estate, data management, professional services, non-profits, and more.

We are a fun-loving bunch and live by these Core Values:

• Speak Your Truth
• Get Sh*t Done
• Team Up
• Be Curious
• Choose Joy

RESPONSIBILITIES

The Senior Accounting Shared Services Specialist is part of a Shared Services team. This position provides ongoing support to the Client Service Team through a variety of tasks or projects. The main duties include handling all aspects of the accounts payable function, customer invoice generation, reconciliations, bank coding and other shared services functions for ALC’s clients. The successful candidate will be able to successfully prioritize and manage multiple client needs, while maintaining a high level of accounting services and professionalism. Must be comfortable with communicating with clients, both on the phone and via video conferences, while placing a high emphasis on client service.

Essential Duties & Responsibilities:

• Execute and own end-to-end shared services functions, including accounts payable (AP), accounts receivable (AR), reconciliations, and bank transaction coding.
• Review and process vendor bills and client invoices, investigating discrepancies, stale checks, and inconsistencies against POs and contracts.
• Lead collections efforts by setting follow-up cadences, utilizing collections systems, and coordinating with clients and internal teams.
• Research and resolve client and vendor inquiries related to billing, payments, and disputed charges with professionalism and accuracy.
• Perform advanced AR functions including calculating finance charges, issuing credit memos, and partnering with clients on payment plans.
• Conduct month-end bank and credit card reconciliations and resolve sync issues across accounting and AP/AR systems like BILL.com.
• Oversee and reconcile complex AR and AP balance issues to ensure alignment between systems and accurate financial reporting.
• Develop and deliver 1099s, ensuring accuracy and compliance with IRS reporting requirements.
• Identify trends and inconsistencies in financial data, propose solutions, and escalate complex issues when appropriate.
• Manage a high volume of AP/AR transactions with a focus on accuracy, timeliness, and adherence to internal deadlines and client expectations.
• Demonstrate advanced Excel capabilities (e.g., Pivot Tables, XLOOKUP) and utilize accounting systems to streamline workflows and enhance efficiency.
• Collaborate on automation initiatives and help maintain and improve shared services systems and procedures.
• Provide exceptional client service, consistently delivering timely, thorough, and thoughtful communication and support.
• Act as a mentor and knowledge resource for peers by identifying opportunities to support team performance and address department-wide challenges.

Required Skills, Education, & Experience:

• High School diploma required; Bachelor’s degree in Accounting highly preferred
• 3-5 years’ experience as an Accounts Payable/Accounts Receivable Clerk or Bookkeeper
• Knowledge of basic bookkeeping and accounts payable principles preferred
• 1-2 years using QuickBooks, Bill.com, and/or NetSuite Software
• Proficiency with Microsoft Office applications, especially Excel
• Able to calculate and manage appropriate accounting record with strong understanding of expense accounts, prepaids and accruals.
• High degree of accuracy and attention to detail with excellent written and verbal communications skills
• Demonstrated ability to handle multiple clients simultaneously
• Interest in 3rd party applications to enhance efficiencies
• Strong problem-solving skills
• Must be decisive and work well with a deadline driven environment
• Confident in one’s abilities and able to work independently, with minimal direction

• Remote working environment; earned flexibly
• Comprehensive benefits package including a 401k match
• Flexible vacation and a company closure at the end of the year
• No busy season!!
• Fun, friendly, and collaborative culture built on accountability and camaraderie

**NOTE: We are extremely dedicated to employee engagement and hiring for the long-term. To that end, our recruiting process includes several assessments, the results of which will become part of your entire application.

Compensation:

We're committed to fair pay, evaluating using national and industry-specific data. Compensation will factor in experience, skills, and external market rates.

a la C.A.R.T.E. Solutions is proud to be an Equal Opportunity Employer. Offers of employment are contingent on background checks and eligibility proof for work in the US.