Senior AP Specialist

Technibus, Inc.; Tempe (AZ); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Senior Accounts Payable Specialist to oversee disbursement functions across various locations. This role involves managing vendor payments, troubleshooting invoices, and implementing process improvements to enhance financial operations. The ideal candidate will have a strong background in construction accounting, excellent problem-solving skills, and a keen attention to detail. Join a company that values safety, competitive pay, and a commitment to employee well-being, while contributing to impactful projects across diverse markets.

Benefits

Competitive Pay

Company 401K plan with Employer Contribution Match

Company Paid Time Off

Company Paid Life Insurance

Choice of Medical Coverage

Choice of Dental and Vision Coverage

Optional Long-term Disability Coverage

Auto and Home Insurance Discount Programs

Qualifications

• 3+ years of construction industry accounting experience required.
• Proficient in Microsoft Office and accounting software.

Responsibilities

• Manage overall disbursement function and respond to inquiries.
• Process invoices and ensure proper authorization for vendor purchases.

Skills

Problem-solving skills

Critical thinking skills

Attention to detail

Communication skills

Time management skills

Education

High School diploma or GED

Tools

Microsoft Office (Word, Excel, MS Project)

Accounting software

Job description

Job Title: Senior AP Specialist

Reports To: AP Manager

Job Summary:

The Senior Accounts Payable Specialist will manage overall disbursement function of IES locations and respond to general department inquiries, provide administrative and accounting support, and coordinate designated projects designed to strengthen the finance and accounting functions.

Job Duties and Responsibilities:

1. Prepare and upload weekly temp labor expense and reconcile on a weekly/monthly basis.
2. Point of contact for Payment Status requests from internal and external sources.
3. Identify, recommend, and implement opportunities for process improvements.
4. Troubleshoot Accounts Payable invoices that staff members are unable to process to review and resolve exceptions between Purchase Orders and AP Invoices.
5. Prepare and upload weekly expense reimbursement file to Spectrum.
6. Confirm vendor purchases are properly authorized through purchase order system or approval of authorized Company manager and work with company purchasing personnel to resolve discrepancies.
7. Batch and input authorized invoices to accounts payable system including coding vendor invoices with correct accounting codes.
8. Responsible for payment status requests – responding to all inquiries as requested.
9. Process weekly check selections to pay invoices when due; Match checks to supporting documentation; Distribute checks to vendors when signed.
10. Assist with month-end closing of accounts payable as required.
11. Responsible for monthly AP accruals.
12. Complete credit applications for new vendor requests.
13. Understand sales/use laws as they relate to purchases from vendors and ensure correct tax is paid on Company purchases.
14. Identify accounts payable charges for job costing and assist management in analyzing financial statement charges from accounts payable.
15. Other responsibilities as assigned.

Qualifications

Physical and Mental Requirements:

• Must be self-motivated, positive in approach, professional in promoting company culture & mission to all employees, vendors, clients and business partners.
• Must possess proven problem-solving skills, critical thinking skills, and the ability to effectively read, write, and give oral direction(s) to project personnel.
• Solid attention to detail to ensure accuracy of information.
• Must have proven skill level to interpret project documents.
• Must be able to effectively operate office equipment & computer devices commonly used in the industry.
• Ability to make good judgments that could bind the company into contractual and professional agreements.
• Ability to prioritize work and make independent decisions regarding the same.

Education, Certification, License, and Skill Requirements:

• Must possess at least a High School diploma or GED equivalency.
• Must possess a minimum of three (3) years of construction industry accounting experience in a similar role with general math skills.
• Previous accounting software experience required.
• Must be proficient with Microsoft Office (Word, Excel, and MS Project).
• Strong organization and time management skills required.
• Must be able to manage multiple tasks/projects simultaneously.
• Must be capable of reporting research results with open and clear communication skills.
• Must maintain a high level of confidentiality.
• Regular attendance is mandatory.

Minimum Years of Experience: 6+

License Required: No

Minimum Education: High School

Overview:

IES is a national provider of industrial products and infrastructure services to a variety of end markets, including electrical, mechanical and communications contracting solutions for the commercial, industrial, residential and renewable energy markets. IES is publicly traded on NASDAQ under the symbol IESC. As of the end of IES’s 2020 fiscal year ending September 30, 2020, IES produced over $1.19 billion in revenue and employed over 5000 employees at over 79 domestic locations across the United States. IES is an Equal Employment Opportunity Employer: Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply.

From office buildings to wind farms, industrial complexes to housing developments, our employees and design professionals design, build, and maintain the systems that empower lives.

• Our commitment to our employees is reflected by our actions:
• Safety is Priority One – and our record shows it.
• Competitive Pay.
• Company 401K plan with Employer Contribution Match.
• Company Paid Time Off.
• Company Paid Life Insurance.
• Choice of Medical Coverage including Prescription and Short Term Disability Plans.
• Choice of Dental and Vision Coverage.
• Optional Long-term Disability, Critical Illness, Accident, Legal and Pet Coverage.
• Auto and Home Insurance Discount Programs.

EEO Statement:

PLEASE NO AGENCY CALLS.

NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affirmative Action:

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.