Administrative Coordinator (Neuroscience) - #Staff

Johns Hopkins University; Baltimore (MD); On-site; USD 53,352,000 - 99,628,000; Full time

Job summary

Johns Hopkins University is seeking an Administrative Coordinator to provide essential administrative support and office management for the School of Medicine campus. The role requires collaboration across teams and entails organizing daily activities, scheduling, and coordinating logistics.

Responsibilities include preparing meeting materials, minutes, and action follow-ups; handling general services such as payroll, purchasing, and records control; and supporting events, expenses, and

Qualifications

• High school diploma or graduation equivalence.
• Two years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials and provide staff support for meetings. Record and draft meeting minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Develop and compile reports and assist with presentations.

Skills

Two years of related experience

Education

High school diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

We are seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.

• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.

• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.

• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.

• May serve as the liaison or contact with internal and external service providers.

• Identify and resolve administrative problems and issues.

• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).

• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies

• Develop and compile reports.

• Assist with the preparation of presentations.

• Assist with planning special events/functions, including workshops, conferences, etc.

• Perform non-routine and confidential administrative functions, as needed.

• Coordinate work assignments of students and/or temporary office support, as needed.

• Coordinate preparation, set up and logistics for events/functions.

• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.

• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.

• Two years of related experience.

• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Classified Title: Administrative Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.65 - $34.75 HRLY ($55,432 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 40 hours per week

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM Neuro Sci Neuroscience

Personnel area: School of Medicine

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.