Sr. Administrative Coordinator - 118263

The Johns Hopkins University; Washington (District of Columbia); On-site; Full time

Job summary

The Johns Hopkins University is seeking a Sr. Administrative Coordinator for its newly established School of Government and Public Policy. This role is integral in supporting leadership during a significant phase of the institution, requiring strong organizational skills, attention to detail, and professional discretion. The coordinator will manage a range of administrative tasks, assist with budget operations, and represent the Dean's Office, while embodying the university's commitment to service and collaboration.

Qualifications

• Five years of progressively responsible administrative experience.
• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide complex administrative support to Deans and leadership.
• Plan and organize daily activities of the office or program.
• Manage team and leaders' calendars and schedule meetings.

Skills

Organizational skills

Attention to detail

Discretion

Customer service

Proactivity

Education

High School Diploma or graduation equivalent

Tools

Microsoft Office

Job description

Join to apply for the Sr. Administrative Coordinator - 118263 role at The Johns Hopkins University

1 day ago Be among the first 25 applicants

Join to apply for the Sr. Administrative Coordinator - 118263 role at The Johns Hopkins University

Get AI-powered advice on this job and more exclusive features.

Requisition ID: 118263

Sr. Administrative Coordinator

The newly announced School of Government and Public Policy, unveiled in October 2023, presents a pivotal opportunity for Johns Hopkins University to strengthen its footprint and engagement in the nation’s capital. This initiative aims to serve society, train the next generation of public servants, drive data-informed government innovation, and confront the complex challenges facing today’s policymakers.

We are seeking an Sr. Administrative Coordinator who will play an integral role on the founding Dean’s team during this formative, institution-building phase. Working in the dynamic and high-profile Office of the Dean, this individual will provide essential day-to-day support to newly appointed faculty and departmental staff as they contribute to the launch and development of the School of Government and Public Policy (SOGP). Reporting directly to the Chief of Staff, the ideal candidate will be proactive, self-directed, and capable of managing multiple priorities independently. They must bring enthusiasm to their work, exercise sound judgment, and anticipate the needs of both the Chief of Staff and the broader leadership team.

As a representative of the Dean’s Office, the candidate must embody a commitment to responsiveness, professionalism, accuracy, customer service, attention to detail, and a collaborative mindset. This role will frequently involve handling sensitive and confidential information and thus demanding a high degree of discretion and careful judgment in all communications and material handling.

The candidate must also have a solid understanding of and commitment to adhering to university policies and procedures in all aspects of the Dean’s Office operations.

The Sr. Administrative Coordinator will provide administrative support and performs general office management duties necessary in the efficient operation of an office or program. This position may provide support in fiscal and budget management for the assigned area and also provides project support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office or program.
• Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, Program Leadership or comparable business leaders.
• Manage team and/or assigned leaders calendars; plan and schedule meetings and coordinate their associated logistics.
• Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, as well as assisting with developing budget projections and collecting information for budget development.
• May represent department management in appropriate circumstances within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or office contact with facilities.
• Identify and resolve administration problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports. May assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• May perform some non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for department/office events/functions.
• Perform other related duties as requested.
  
  
  

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years of progressively responsible administrative experience.
• Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS Diploma/Graduation Equivalent, to the extent permitted by the JHU equivalency formula.
  
  
  

Preferred Qualifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.
  
  
  

Classified Title: Sr. Administrative Coordinator

Role/Level/Range: ATO 37.5/03/OF

Starting Salary Range: $21.25-$36.90 HRLY ($60,000 Targeted; Commensurate w/exp)

Employee group: Full Time

Schedule: Monday-Friday 8:30am-5pm

FLSA Status: Non-Exempt

Location: DC:District of Columbia

Department name: Finance & Administration

Personnel area: School of Government & Policy

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [e-mail]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

JHU-Washington, DC

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

Referrals increase your chances of interviewing at The Johns Hopkins University by 2x

Get notified about new Senior Administrative Coordinator jobs in Washington, DC.

Executive Assistant to C-level Executive at Association with Healthcare Ties

Washington, DC $90,000.00-$120,000.00 1 week ago

Executive Assistant, Congressional Relations

Washington, DC $67,200.00-$100,800.00 1 hour ago

Falls Church, VA $85,000.00-$115,000.00 1 week ago

Founding Federal Executive Assistant, Special Projects Division

Washington, DC $60,000.00-$80,000.00 3 weeks ago

Washington, DC $120,000.00-$150,000.00 1 month ago

New Carrollton, MD $31.00-$35.00 19 hours ago

Arlington, VA $70,000.00-$72,000.00 1 week ago

Arlington, VA $120,000.00-$150,000.00 1 month ago

Arlington, VA $70,000.00-$72,000.00 1 week ago

Executive Assistant to the Chief Revenue Officer

Washington, DC $62,500.00-$62,500.00 1 month ago

Executive Assistant to Leadership Team at Finance Firm with Republican Ties

Washington, DC $75,000.00-$90,000.00 1 week ago

Executive Assistant, Accounting, Accounting

Falls Church, VA $58,800.00-$78,200.00 1 week ago

Executive Assistant to the Chief Revenue Officer

Washington, DC $42,375.00-$56,863.00 7 months ago

Executive Assistant, AWS Network Services

Silver Spring, MD $60,000.00-$75,000.00 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.