Senior Administrative Coordinator

BioSpace; Armonk (NY); On-site; Full time

Job summary

A leading company in the biotechnology sector seeks a Senior Administrative Coordinator in Armonk, NY. This role focuses on supporting high-level executives with efficient calendar management, event logistics, and general administrative duties. The ideal candidate will possess strong communication skills, a collaborative spirit, and significant experience in administrative roles. A dynamic work environment that prioritizes teamwork and excellence is offered, along with competitive salaries and comprehensive benefits.

Benefits

Health and wellness programs

Fitness centers

Equity awards

Annual bonuses

Paid time off

Qualifications

• 5+ years administrative experience with 2 years in the business function industry desirable.
• Ability to work independently and with teams.
• Proficient in MS Office and related internal systems.

Responsibilities

• Manages calendars and meeting logistics for leaders.
• Coordinates internal/external meetings and events.
• Assists with travel and expense reports.

Skills

Written communication skills

Verbal communication skills

Problem-solving skills

Collaboration

Independence

Education

Associates or BA preferred

Tools

MS Office

SharePoint

Concur

Job description

Join to apply for the Senior Administrative Coordinator role at BioSpace

Join to apply for the Senior Administrative Coordinator role at BioSpace

The Senior Administrative Coordinator will support the Executive Director, Regulatory Labeling & Advertising/Promotion and respective teams, as well as support the GD Quality Assurance and Regulatory Compliance functions and provides proficient calendar management with limited guidance, travel and all associated logistics to ensure leaders of Regeneron and associated teams can effectively carry out day to day objectives. Given business need, the incumbent may also support with team event planning, ordering department supplies, and/or additional clients in a professional, collaborative and efficient manner.

In this role, a typical day might include the following:

• Proactively manages calendars using basic understanding of the priorities of those they support.
• Ability to anticipate the needs of leaders and teams in order to manage and problem solve all related logistics.
• Acts as the point person responsible for coordinating logistics of all but not limited to internal/external meetings and scientific seminars. May also be responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within approval limit.
• May be responsible for coordination of team buildings, town halls, and completion of agendas and coordinating final slides for distribution. Makes catering recommendations for meetings and events scheduled over meal periods.
• Where applicable, assists employees and guests with travel and expense reports, and ordering team lunches.
• Demonstrates a thorough understanding of company policies procedures and resources and can advise team members as needed. Actively manages department contact lists/org charts. Manages and updates content on department SharePoint sites and/or internal pages.
• Responsible for anticipating and coordinating office supplies to maintain budgets. Responsible for submitting requisitions and tracking department purchase order requests and may coordinate broader department expenses.
• May act as a point person for all new employees within the department(s), coordination with IT, Facilities, and Procurement. Coordinates with space planning for new hires or other space needs.
• Coordinates multiple administrative workflows within the department to streamline increasingly complex processes. Makes recommendations for solutions to issues.
• May be involved with ad-hoc departmental specific projects given business need.
• Provides backup support and coverage for other administrative coordinators
  
  
  

This Job Might Be For You If You Have

• Highly collaborative with strong written and verbal communication skills; ability to interact across all levels of employees and management while maintaining confidentiality. Ability to understand departmental and/or leader priorities and adjust work accordingly while maintaining a high level of accuracy and attention to detail.
• Increased level of independence, judgment, and basic problem-solving skills. Comfortable acting as a point person for projects. Ability to work independently but also collaborate with team members.
• Is a quick learner, can cope with change and ambiguity; can handle risk and uncertainty with composure and shifts gears comfortably.
• Builds effective relationships up, down, and sideways. Is coachable and open to challenge and development from bosses; gains the trust and support of peers.
• Proficient in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with basic troubleshooting. May be responsible for training new employees on internal systems.
  
  
  

To be considered for this role, Associates or BA preferred; 5+ years administrative experience with 2 years of (business function) industry experience desirable. Years of experience may be considered in lieu of degree.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly)

$33.32 - $52.16

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Internet News

Referrals increase your chances of interviewing at BioSpace by 2x

Get notified about new Senior Administrative Coordinator jobs in Armonk, NY.

Stamford, CT $130,000.00-$160,000.00 1 week ago

Norwalk, CT $70,000.00-$85,000.00 1 day ago

Fairfield, CT $75,000.00-$85,000.00 2 weeks ago

Administrative Assistant to the Chief Executive Officer - Bilingual (English & Spanish)

Skilled Nursing Facility A/R & Business Office Manager

Executive Team Leader Service & Engagement (Assistant Manager Front End)- T2894 Norwalk, CT

Lake Success, NY $59,500.00-$116,600.00 1 week ago

Bronx, NY $40,000.00-$60,000.00 3 days ago

Personal Lines Account Executive Assistant

Spring Valley, NY $68,000.00-$71,000.00 2 months ago

Woodbury, NY $80,000.00-$90,000.00 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.