Sr Administrative Assoc. - FHC

UMass Med School; Westborough (MA); On-site; USD 44,000 - 53,000; Full time

Job summary

UMass Med School in Westborough, MA, is seeking a Sr Administrative Associate II to coordinate confidential administrative duties under the Business Unit Manager. The role supports payroll processing, HR actions, recruitment tasks, and calendar management.

Qualified candidates have a 2-year business degree and at least 2 years of office experience, with strong MS Office skills and excellent organizational, verbal, and written communication abilities.

Qualifications

• 2-Year College Degree or equivalent in Business Administration.
• 2 years of office, or related experience.
• Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook.
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel.
• Ability to prioritize and problem solve.

Responsibilities

• Assist with the processing of payroll; serve as department timekeeper for Kronos system, as needed.
• Support the processing of personnel action and other human resource related forms.
• Support hiring managers with administrative tasks for recruitment and hiring, such as scheduling interviews, submission of candidate evaluation forms, etc.
• Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures.
• Prepare correspondence, memoranda, or reports.
• Perform data entry and generate reports. Organize information into spreadsheet format from data collection.
• Record, prepare, and distribute minutes.
• Arrange travel logistics and coordinate schedules; complete travel advance and authorization forms, as needed. Maintain travel records.
• Assist with processing and tracking documents such as invoices, payments, requisitions and expense reimbursement.
• Answer phones and screen calls. Provide information and respond to questions.
• Manage designated calendars. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
• Order and maintain office and other department supplies.
• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

Skills

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Education

2-Year College Degree in Business Administration

Tools

Microsoft Office

Job description

Sr Administrative Assoc. - FHC

Under the general supervision of the Business Unit Manager or designee, the Administrative Associate II coordinates and performs a variety of confidential and complex administrative duties.

Minimum Salary: USD $43,867.20/Yr.

Maximum Salary: USD $53,268.80/Yr.

Location: US-MA-Westborough

Position Type: Full-Time

Shift: Non Exempt

Exempt/Non-Exempt Status: Union Position-W28-SHARE

Responsibilities

ESSENTIAL FUNCTIONS:

• Assist with the processing of payroll; serve as department timekeeper for Kronos system, as needed.
• Support the processing of personnel action and other human resource related forms.
• Support hiring managers with administrative tasks for recruitment and hiring, such as scheduling interviews, submission of candidate evaluation forms, etc.
• Coordinate and perform complex and varied administrative tasks requiring independent action and the setting of priorities and procedures.
• Prepare correspondence, memoranda, or reports.
• Perform data entry and generate reports. Organize information into spreadsheet format from data collection.
• Record, prepare, and distribute minutes.
• Arrange travel logistics and coordinate schedules; complete travel advance and authorization forms, as needed. Maintain travel records.
• Assist with processing and tracking documents such as invoices, payments, requisitions and expense reimbursement.
• Answer phones and screen calls. Provide information and respond to questions.
• Manage designated calendars. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
• Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
• Order and maintain office and other department supplies.
• Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
• Answer routine correspondence.
• Perform other duties as required.

Qualifications

REQUIRED QUALIFICATIONS:

• 2-Year College Degree or equivalent in Business Administration
• 2 years of office, or related experience
• Proficient in Microsoft Office products: Word, Excel, PowerPoint, and Outlook
• Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
• Ability to prioritize and problem solve