Sr. Administrative Assistant- ONSITE(OC)

City of Hope; Irvine (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Join City of Hope's mission-driven team as an administrative professional, where you'll manage complex clerical tasks and support senior management in a dynamic healthcare environment. This role requires strong organizational skills and experience in office administration. Your expertise will contribute to our fight against cancer and other life-threatening illnesses, helping us deliver essential services to those in need.

Qualifications

• Minimum education: 2 years trade/business school or Bachelor's degree preferred.
• 3-5 years of prior related experience.

Responsibilities

• Manages complex calendars and schedules meetings.
• Prepares and distributes minutes of meetings.
• Maintains detailed accounting of all expenses.

Skills

Organizational skills

Communication

Time management

Education

Bachelor's degree (preferred)

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments.Requires thorough knowledge of company policy, organization, personnel and services.

As a successful candidate, you will:

• Organizes & expedites flow of work through administrator's office; initiating follow up action as appropriate.
• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
• Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
• Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel
• Prepares & distributes minutes of meetings
• Prepares all travel, lodging and conference registration for department leader(s). Initiates all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintains detailed accounting of all expenses.
• Establishes, maintains & has frequent access to confidential files, logs & records
• Assists in planning & organizing special projects
• May utilize assistance of lower level secretarial or clerical employees on a project basis

Qualifications

Your qualifications should include:

Minimum Education:

2 years post high school trade, business or professional school Bachelor's degree preferred.

Experience may substitute for minimum education requirements.

Minimum Experience:

3-5 years of prior related experience

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.