Sr. Administrative Assistant-ONSITE(OC)

City of Hope; Irvine (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

Join the transformative team at a leading healthcare organization, where you will serve as a Senior Administrative Assistant. This role includes vital responsibilities like managing schedules, preparing reports, and assisting in special projects, all crucial in the organization's mission to combat cancer and improve lives.

Qualifications

• Requires 3-5 years of prior related experience.
• Minimum education of 2 years post high school trade, business or professional school.

Responsibilities

• Manages complex calendars and schedules meetings for senior management.
• Creates and maintains reports, summaries, and custom documents.

Skills

Organizational Skills

Communication

Problem Solving

Education

Bachelor’s Degree Preferred

Job description

Join to apply for the Sr. Administrative Assistant-ONSITE(OC) role at City of Hope

Join to apply for the Sr. Administrative Assistant-ONSITE(OC) role at City of Hope

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This range is provided by City of Hope. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$26.00/hr - $41.00/hr

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments. Requires thorough knowledge of company policy, organization, personnel and services.

As a successful candidate, you will:

• Organizes & expedites flow of work through administrator’s office; initiating follow up action as appropriate.
• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
• Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
• Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel
• Prepares & distributes minutes of meetings
• Prepares all travel, lodging and conference registration for department leader(s). Initiates all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintains detailed accounting of all expenses.
• Establishes, maintains & has frequent access to confidential files, logs & records
• Assists in planning & organizing special projects
• May utilize assistance of lower level secretarial or clerical employees on a project basis
  
  

Your qualifications should include:

Minimum Education:

2 years post high school trade, business or professional school Bachelor’s degree preferred.

Experience May Substitute For Minimum Education Requirements.

Minimum Experience:

3-5 years of prior related experience

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, please CLICK HERE.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care, Non-profit Organizations, and Research Services

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