Sr. Administrative Assistant-ONSITE(OC)

Davita Inc.; Irvine (CA); On-site; USD 50,000 - 75,000; Full time

Job summary

Join a transformative team at a leading healthcare provider dedicated to addressing significant health challenges. This administrative role involves coordinating office activities, managing schedules, and handling complex reporting tasks to support senior management in delivering critical healthcare services. Candidates with a blend of educational qualifications and relevant administrative experience will thrive in this fast-paced environment.

Qualifications

• 2 years post high school trade/business school preferred.
• 3-5 years of prior related experience.

Responsibilities

• Organizes and expedites work flow through administrator's office.
• Resolves routine and some complex inquiries.
• Maintains calendar and schedules appointments.

Skills

Organization

Communication

Data Management

Time Management

Education

Bachelor's degree preferred

Job description

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.

Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments.Requires thorough knowledge of company policy, organization, personnel and services.

As a successful candidate, you will:

• Organizes & expedites flow of work through administrator's office; initiating follow up action as appropriate.
• Resolves routine and some complex inquiries and fulfills requests from internal & external business contacts using knowledge of division/department & organization policies & procedures.
• Formats, types & edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material
• Maintains calendar; Schedules appointments & meetings; coordinates meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel
• Prepares & distributes minutes of meetings
• Prepares all travel, lodging and conference registration for department leader(s). Initiates all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintains detailed accounting of all expenses.
• Establishes, maintains & has frequent access to confidential files, logs & records
• Assists in planning & organizing special projects
• May utilize assistance of lower level secretarial or clerical employees on a project basis

Qualifications

Your qualifications should include:

Minimum Education:

2 years post high school trade, business or professional school Bachelor's degree preferred.

Experience may substitute for minimum education requirements.

Minimum Experience:

3-5 years of prior related experience

City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.

City of Hope is an equal opportunity employer.

To learn more about our Comprehensive Benefits, pleaseCLICK HERE.