Sr Administrative Assistant OnSite

AbbVie; North Chicago (IL); On-site; USD 10,000 - 60,000; Full time

Job summary

A leading pharmaceutical company seeks an experienced administrative assistant to provide comprehensive administrative support to VP and senior-level management. This on-site role involves managing calendars, scheduling meetings and travel, and ensuring efficient office workflows. The ideal candidate will have at least 3 years of experience and an understanding of business processes, with an emphasis on building strong relationships across departments.

Benefits

Paid time off

Medical/dental/vision insurance

401(k)

Short-term incentive programs

Qualifications

• Minimum 3 years of administrative assistant related experience.
• Experience providing support to a VP level or equivalent.
• Team-oriented, can-do attitude.

Responsibilities

• Provides advanced administrative support to VP level management.
• Monitors and prioritizes executives calendar.
• Manages meeting and travel scheduling.

Skills

Microsoft Office Suite

Customer Service

Confidentiality

Education

High School diploma or equivalent

Tools

Adobe Acrobat

Job description

Company Description

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas – immunology, oncology, neuroscience, and eye care – and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok.

Job Description

Purpose

Responsibilities include providing comprehensive administrative support to vice president and senior-level management, as well as, handling a range of tasks that include managing calendars, meeting scheduling & logistics, scheduling travel, expense report preparation, creating & revising meeting materials/presentations and other similar matters. You will help manage the office's efficiency, ensuring smooth workflows and excellent customer service.

Responsibilities

• Provides advanced administrative support to VP level and senior-level management. May provide backup support to other staff as needed.
• Serves as primary point of contact for VP and partners with their VP’s Chief of Staff.
• Monitors and prioritizes executives calendar and highlights actions while proactively identifying and handling conflicts.
• Maintains and manages meeting and travel scheduling, which includes domestic and international travel arrangements.
• Coordinates and maintains departmental electronic files, as assigned, in compliance with corporate and legal guidelines.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands Microsoft Office Suite and other business-specific software, including Corporate Travel website and other programs.
• Coordinates new employee onboarding, which may include setting up their cube/office.
• Professionally interacts with high level executives and their assistants.
• Consistently handles confidential or business-sensitive information.
• Follows company purchasing and other established procedures.

This role will be on-site in Lake County, IL.

Qualifications

• Minimum 3 years of administrative assistant related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of Microsoft Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group as necessary to enable effective and efficient Legal team operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to feedback and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Additional Information

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

• The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future. Salary: $26.10 - $47.10
• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html