Sr Administrative Assistant II, Pediatric Cardiology

UTSW; Dallas (TX); On-site; USD 52,000 - 73,000; Full time

Job summary

UT Southwestern Medical Center in Dallas seeks a Sr. Administrative Assistant II to support the Pediatrics Cardiology division.

You will manage calendars, travel arrangements, expenses, and prepare reports and presentations, working closely with the Division Lead Administrator to keep operations efficient. The ideal candidate will have at least 4 years of related experience (or advanced education in lieu of experience), strong organizational skills, and a proactive, problem‑solving mindset

Qualifications

• High School Diploma or equivalent required.
• 4 years related work experience or higher education in lieu of experience may be considered.

Responsibilities

• Provides moderately complex administrative support for a department.
• Prepares, maintains and posts records, reports and budget information.
• Manages calendars, coordinates travel and processes expenses.
• Assists in preparing presentations and hosting conferences/meetings (virtual and in person).
• Schedules and organizes department activities and events.
• Acts as liaison with other departments and agencies.
• Performs other duties as assigned.

Skills

Administrative skills

Calendar management

Travel coordination

Budget reports

Vendor management

Communication

Education

High School Diploma

Job description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you’ll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

The Department of Pediatrics is seeking a professional, proactive and positive individual to join our team in the position of Sr. Administrative Assistant II with Pediatric Cardiology. The position will work closely with the Division Lead Administrator to ensure the administrative operations within the division are efficiently met with a keen sense of business acumen. As a valued team member, you are responsible for providing comprehensive operation support to the division’s faculty members and research personnel. This includes calendar management, coordinating travel and processing expenses, order supplies, assist in preparing presentation(s) including hosting virtual and in person conferences/meetings, recruitment and other duties assigned.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION

Required

Education

High School Graduate or equivalent.

Experience

4 years Related work experience or

May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security

This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.