Sr Administrative Assistant II, Abdominal Imaging

University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

The University of Texas Southwestern Medical Center is seeking an administrative support professional to assist the Abdominal/MRI Clinical Division. The role includes scheduling, documentation, and varied administrative tasks in a dynamic healthcare environment. This position supports key personnel and contributes to departmental efficiency through a range of administrative functions.

Benefits

PPO medical plan with no cost for full-time employee-only coverage

100% coverage for preventive healthcare

Paid Time Off available from day one

Retirement Programs through TRS

Paid Parental Leave Benefit

Wellness programs

Tuition Reimbursement

Public Service Loan Forgiveness Qualified Employer

Qualifications

• 4 years related work experience or higher completed education in lieu of experience.
• Ability to work in a fast-paced environment across multiple projects.

Responsibilities

• Provides administrative support to the Abdominal/MRI Clinical Division.
• Schedules meetings, prepares documents, and maintains records.

Skills

Critical Thinking

Problem-Solving

Effective Communication

Education

High School Graduate or Equivalent

Job description

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY
Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.

This individual will be responsible for providing administrative support to the Abdominal/MRI Clinical Division. Clinical support includes the Division Chief and faculty in the division. Administrative support includes the following core tasks:Calendar and Meeting Maintenance which includes scheduling meetings, creating presentations, handouts, meeting minutes, meeting follow-up and sometimes catering.Additional duties include ordering supplies, on-boarding, reimbursements, travel, Qgenda, CME upkeep and CV maintenance.

Preferred Skills:

• Comfortable in a fast-paced environment, working across multiple projects simultaneously.


• Strong critical thinking and problem-solving skills


• Ability to quickly able to learn new concepts, systems, and processes.


• Ability to accomplish tasks accurately and completely.


• Ability to effectively communicate thoughts and concepts in a clear, concise manner

BENEFITS
UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage


• 100% coverage for preventive healthcare-no copay


• Paid Time Off, available day one


• Retirement Programs through the Teacher Retirement System of Texas (TRS)


• Paid Parental Leave Benefit


• Wellness programs


• Tuition Reimbursement


• Public Service Loan Forgiveness (PSLF) Qualified Employer


• Learn more about these and other UTSW employee benefits!

EXPERIENCE AND EDUCATION
Required

• Education
  High School Graduate or equivalent.

• Experience
  4 years Related work experience or
  May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.


• Prepares, maintains and posts records, reports and budget information.


• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.


• Selects office vendors and monitors purchasing processes.


• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.


• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.


• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.


• Organizes office procedures to ensure effective operation.


• Acts as department liaison with other departments and agencies.


• Processes all personnel and purchasing transactions following institutional policies and procedures.


• Determines work priorities and monitors progress toward work deadlines.


• Ensures document retention processes are followed using established guidelines.


• Performs other duties as assigned.

SECURITY AND EEO STATEMENT
Security
This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information. To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 113.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

EEO Statement
UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

Benefits

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare - no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Learn more about these and other UTSW employee benefits!