Sr. Administrative Assistant - Foundation

Dallas College; Dallas (TX); On-site; USD 63,875,000 - 86,402,000; Full time

Job summary

Dallas College is seeking an experienced staff administrator to provide advanced administrative support to staff, faculty, and students. You will maintain official college records and implement administrative policies according to Dallas College guidelines and procedures.

The role acts as a central hub for communication, scheduling, and operations across departments, supporting leadership and driving organizational effectiveness through collaboration and attention to detail.

Qualifications

• Must have excellent customer service skills.
• Demonstrate strong planning, analytical, organizational, and time management skills.
• Able to manage a filing system, track incoming and outgoing correspondence and coordinate office procedures.
• Must have excellent interpersonal, oral, and written communication skills to interact effectively with diverse individuals within the Dallas College network community.
• Able to collaborate with employees, students, and other individuals within/outside the organization and use a variety of communication skills to convey information.
• Able to work independently and in a team environment with a positive approach to ensure that projects are completed in a timely manner.
• Able to analyze and evaluate information/situations and facilitate or recommend reasonable solutions.
• Strong computer skills and technical knowledge with ability to effectively use a variety of software and information systems to enter, retrieve and manage data including proficiency in the use of email and Microsoft Office Suite.
• Must be ethical and use integrity when communicating and/or interacting with all individuals within the Dallas College network community.
• May provide general administrative support of senior directors and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to organizational guidelines/policies.

Responsibilities

• Maintains confidentiality when dealing with sensitive information and keeps up with all organizational changes.
• Creates a positive, professional, service-oriented work environment by supporting diversity and the mission and values of the organization.
• Maintain high standards for quality of work with a limited degree of supervision at a fast pace along with high level of flexibility, confidentiality, and attention to detail.
• Attends meetings, records meeting notes, track decisions, identify action items and follow-ups.
• Responsible for scheduling meetings, coordinating travel arrangements, calendar management, expense report management and/or composing correspondence.
• Serve as an informal resource for colleagues with less experience.
• Coordinate a variety of duties relating to organization or assigned area of responsibility and to work with all levels of the organization to meet the vision, mission, and goals of the department and Dallas College.
• Serves on committees and/or councils on behalf of management for the organization.
• May monitor budget and/or supervise assigned personnel.
• Coordinate and facilitate solutions with internal/external stakeholders and constituents, within delegated range of authority.
• May provide general administrative support of senior directors and/or executives involving the daily management and operations of the office and the execution of processes, tasks, policies, and procedures according to organizational guidelines/policies.
• Depending on assigned area of responsibility, duties may include but not limited to, providing support to faculty, staff and students related to preparation of contracts, ordering supplies and process through the procurement system, development of class schedules, room assignments, preparation of periodic and special reports, etc.
• Participates in professional development activities to enhance job knowledge and stay up to date on changing trends and technology associated with assigned area of responsibility.
• Works effectively with stakeholders and constituents internal and external to the organization and the Dallas College network community, keeping them well informed of upcoming events, commitments, etc., and follows up appropriately.
• Within area of responsibility, may act as liaison and/or primary resource for faculty, staff and/or students in areas relating to department information, services, and processes which may include internal/external requests for information that require research, analyzation, and summarization of data from files and records, etc.
• Assumes projects and uses sound judgement in the preparation of correspondence, reports, and presentations.
• Completes required Dallas College Professional Development training hours per academic year.
• Performs other duties as assigned.

Skills

Customer service

Planning

Analytical

Organizational

Time management

Interpersonal skills

Written communication

Collaboration

Independent work

Education

Associate degree

Tools

Microsoft Office

Job description

Weekly Work Hours 40 Compensation Range Staff Range N05 Hourly Hourly Rate $26.22 Hourly FLSA United States of America (Non-Exempt)

Position Type Staff

Work Location

• All positions are considered on-site roles.
• After six months of employment, some positions may be eligibleto apply for a hybrid work arrangement based on jobresponsibilities, operational needs, supervisor approval, andDallas College policy.
• Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

POSITION SUMMARY

Provides advanced administrative level support to staff,faculty, and students. Maintains official college records andexecutes administrative polices as determined by organizationand/or Dallas College guidelines, policies, and procedures.

Why the Role Matters

• Serves as a trusted partner to leadership, ensuring day-to-dayoperations run smoothly and efficiently.
• Provides critical administrative support that enables leadersand teams to focus on serving students and advancing strategicpriorities.
• Helps drive organizational effectiveness through coordination,communication, and attention to detail.

The Impact of the Position

• Acts as a central hub for communication, scheduling, andoperational support across departments.
• Contributes to a positive experience for students, employees,and community partners by ensuring seamless administrativeoperations.
• Supports the successful execution of projects, initiatives, andleadership priorities that advance the college's mission.

Why They Should Be Excited About the Opportunity

• Opportunity to make a meaningful impact at one of the largesthigher education institutions in Texas.
• Work closely with leaders and gain exposure to strategicinitiatives across the organization.
• Build valuable relationships across departments while growingprofessionally in a dynamic, mission-driven environment.
• Be part of an organization dedicated to transforming lives andcommunities through education.

What Makes Dallas College a Great Place to Work

• Mission-driven culture focused on transforming lives andcommunities through higher education.
• Core values of integrity, respect, opportunity, collaboration,accountability, and engagement guide the employee experience.
• Comprehensive benefits package, competitive compensation, andemployee-focused resources that support well-being andsuccess.
• Commitment to employee growth through onboarding, professionaldevelopment, and opportunities for long-term careeradvancement.
• Inclusive and supportive environment where employees areempowered to contribute, grow, and make a lasting impact.

REQUIRED KNOWLEDGE, SKILLS, AND RESPONABILITIES

• Must have excellent customer service skills.
• Demonstrate strong planning, analytical, organizational, andtime management skills.
• Able to manage a filing system, track incoming and outgoingcorrespondence and coordinate office procedures.
• Must have excellent interpersonal, oral, and writtencommunication skills to interact effectively with diverseindividuals within the Dallas College network community.
• Able to collaborate with employees, students, and otherindividuals within/outside the organization and use a variety ofcommunication skills to convey information.
• Able to work independently and in a team environment with apositive approach to ensure that projects are completed in a timelymanner.
• Able to analyze and evaluate information/situations andfacilitate or recommend reasonable solutions.
• Strong computer skills and technical knowledge with ability toeffectively use a variety of software and information systems toenter, retrieve and manage data including proficiency in the use ofemail and Microsoft Office Suite.
• Must be ethical and use integrity when communicating and/orinteracting with all individuals within the Dallas College networkcommunity.
• May provide general administrative support of senior directorsand/or executives involving the daily management and operations ofthe office and the execution of processes, tasks, policies, andprocedures according to organizational guidelines/policies.

KEY RESPONSIBILITIES

• Maintains confidentiality when dealing with sensitiveinformation and keeps up with all organizational changes.
• Creates a positive, professional, service- oriented workenvironment by supporting diversity and the mission and values ofthe organization.
• Maintain high standards for quality of work with a limiteddegree of supervision at a fast pace along with high level offlexibility, confidentiality, and attention to detail.
• Attends meetings, records meeting notes, track decisions,identify action items and follow-ups.
• Responsible for scheduling meetings, coordinating travelarrangements, calendar management, expense report management and/orcomposing correspondence.
• Serve as an informal resource for colleagues with lessexperience.
• Coordinate a variety of duties relating to organization orassigned area of responsibility and to work with all levels of theorganization to meet the vision, mission, and goals of thedepartment and Dallas College.
• Serves on committees and/or councils on behalf of managementfor the organization.
• May monitor budget and/or supervise assigned personnel.
• Coordinate and facilitate solutions with internal/externalstakeholders and constituents, within delegated range ofauthority.
• May provide general administrative support of senior directorsand/or executives involving the daily management and operations ofthe office and the execution of processes, tasks, policies, andprocedures according to organizational guidelines/policies.
• Depending on assigned area of responsibility, duties mayinclude but not limited to, providing support to faculty, staff andstudents related to preparation of contracts, ordering supplies andprocess through the procurement system, development of classschedules, room assignments, preparation of periodic and specialreports, etc.
• Participates in professional development activities to enhancejob knowledge and stay up to date on changing trends and technologyassociated with assigned area of responsibility.
• Works effectively with stakeholders and constituents internaland external to the organization and the Dallas College networkcommunity, keeping them well informed of upcoming events,commitments, etc., and follows up appropriately.
• Within area of responsibility, may act as liaison and/orprimary resource for faculty, staff and/or students in areasrelating to department information, services, and processes whichmay include internal/external requests for information that requireresearch, analyzation, and summarization of data from files andrecords, etc.
• Assumes projects and uses sound judgement in the preparation ofcorrespondence, reports, and presentations.
• Completes required Dallas College Professional Developmenttraining hours per academic year.
• Performs other duties as assigned.

PHYSICAL REQUIREMENTS

Normal physical job functions performed within a standard officeenvironment. Reasonable accommodations may be made for individuals with physical challenges to perform the essential duties and responsibilities. Occasionally may be required to lift and carry materials weighing up to 30 pounds.

MINIMUM KNOWLEDGE AND EXPERIENCE

• Associate degree plus three (3) years of administrative/clerical work experience or five (5) years of equivalent administrative/clerical work experience.
• Official transcripts are required as applicable.
• Additional work hours may be required during peak registration periods at campus locations including some Saturdays.
• Bilingual or multilingual preferred.

***Will be subject to a criminal background check. Somepositions may be subject to a fingerprint check.***

The intent of this job description is to provide arepresentative summary of the major duties and responsibilitiesperformed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may bedirected to perform job-related tasks other than those specificallypresented in this description. Position requires regular andpredictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students.Comprising seven campuses located around the Dallas/Fort Wortharea, we are one of the largest community college systems in thestate of Texas. We strive to be a leader in the community collegespace, placing students at the center of everything we do.

Dallas