Administrative Assistant

dallascollege; United States; On-site; USD 32,000 - 39,000; Full time

Job summary

Dallas College is seeking a Staff member to provide general administrative and clerical support for faculty and staff, ensuring smooth operations on-site across campus units.

The role requires excellent customer service, scheduling, document preparation, and the ability to manage multiple tasks with discretion. Some positions may become eligible for hybrid arrangements after six months, depending on duties and policy.

Qualifications

• High School diploma or equivalent with 1 year admin experience.
• Strong customer service and organizational skills.
• Ability to multi-task and meet deadlines.
• Excellent communication and discretion with confidential information.
• Proficient in basic computer applications.

Responsibilities

• Performs routine clerical duties in an office environment.
• Attend required meetings; record and prepare minutes; compile and distribute reports.
• Assist department with procurement in accordance with Dallas College guidelines.
• Complete all required trainings and professional development sessions.
• Performs other job duties as assigned.

Skills

Customer service

Administrative support

Scheduling

Multi-tasking

Confidential handling

Communication

Education

High School diploma or equivalent

Tools

Office software

Virtual meeting software

Job description

Weekly Work Hours

40

Compensation Range

N03-Hourly

Hourly Rate

$23.78 Hourly

FLSA

United States of America (Non-Exempt)

Work Location

All positions are considered on-site roles.

After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy.

Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type

Staff

Position Summary

Performs general administrative and clerical support activities for faculty and staff to ensure efficient operation of the organization and supports faculty, staff, and the organization.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Ability to deliver excellent customer service.
• Ability to provide administrative support to organization and staff by scheduling appointments, prepare and modify documents including correspondence.
• Ability to manage multiple projects or duties simultaneously, prioritize and execute workload.
• Demonstrated ability to use logical reasoning to analyze a situation and arrive at a workable solution and contribute effectively to the accomplishment of team or project.
• Ability to comply with standard Dallas College principles and procedures.
• Intermediate personal computer knowledge including virtual meeting software, good organizational skills with attention to detail and the ability to multi-task.
• Must be able to communicate effectively in a positive manner.
• Demonstrate ability to work with confidential information with discretion.

KEY RESPONSIBILITIES

• Performs routine clerical job duties in an office environment.
• Will attend required meetings; record and prepare meeting minutes; compile, copy and distribute related reports.
• Assist department with procurement in accordance with Dallas College guidelines.
• Completes all required and assigned training and professional development sessions sponsored through Dallas College per academic year.
• Performs other job duties as assigned.

PHYSICAL REQUIREMENTS

Normal physical job functions are performed within a standard office environment. Reasonable accommodation may be made for individuals with physical challenges to perform the essential duties and responsibilities. Occasionally you may be required to lift and carry materials weighing up to 30 pounds.

MINIMUM QUALIFICATIONS

• High School diploma or equivalent plus one (1) year of administrative work-related experience.
• Bilingual preferred.

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students.

Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas.

We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees.

We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected attribute, including race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression, veteran status, pregnancy or any other basis protected under applicable law. In accordance with applicable law, Dallas College will make reasonable accommodations for applicants and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

Applications Deadline

September 18, 2026