Administrative Assistant - Clinical and Academic

luriechildrens; Chicago (IL); On-site; USD 26,000 - 39,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Life and disability insurance

Health Savings Account contributions (

Flexible Spending Accounts

Paid Time Off, holidays and parental/0

403(b) with 5% match

Job summary

Ann & Robert H. Lurie Children's Hospital of Chicago is seeking an Administrative Assistant to provide broad administrative support to leaders and teams across the unit.

The role involves calendar management, travel coordination, document preparation, and handling inquiries with professionalism. You will maintain filing systems, support credentialing activities, assist with reimbursements, and help coordinate clinical scheduling and patient communications, contributing to efficient,

Qualifications

• High school diploma or equivalent required.
• Minimum of two years general office or administrative experience preferred. Hospital or physician office experience preferred.
• Proficiency in Microsoft Office Suite applications.
• Excellent written and verbal communication skills.

Responsibilities

• Provides general administrative support to leaders.
• Schedules and maintains calendars, meetings and travel itineraries.
• Handles telephone calls and visitors; troubleshoots routine inquiries.
• Organizes electronic and hard copy filing; maintains divisional files.
• Receives and routes clinically related messages and correspondence to care team.
• Maintains provider credentialing activities and professional memberships.
• Prepares and modifies documents using MS Office; drafts memos and emails.
• Opens, sorts and distributes incoming correspondence; distributes meeting minutes as needed.
• Maintains and distributes office supplies; assists with reimbursements for faculty and staff expenses.
• Performs other job functions as assigned.

Skills

Administrative assistance

Calendar management

Communication

Customer service

Education

High School Diploma/GED

Tools

Microsoft Office

Job description

Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann & Robert H. Lurie Children's Hospital of Chicago is ranked in all 10 specialties by the U.S. News & World Report.

Location

211 E Chicago

Job Description

General Summary:

The Administrative Assistant performs a wide range of administrative support responsibilities for leaders to help facilitate the efficient operation of the Unit/Department/Division.

Essential Job Functions

Administrative Job Functions

• Provides general administrative support to leaders.
• Schedules and maintains calendars, meetings and travel itineraries, as needed. This may include inpatient or service call, outpatient clinics, and academic schedules.
• Handles telephone calls and visitors; troubleshoots and resolves routine and some complex inquires.
• Organizes electronic and hard copy filing system, scans documents to appropriate locations, and maintains divisional files.
• Receives clinically related messages, phone calls, or correspondence and routes to the appropriate care team.
• Maintains provider credentialing activities which may include academic resume, professional memberships, and licensure.
• Prepares and modifies documents including correspondence, reports, drafts, memos and emails using MS Office Suite of applications.
• Opens, sorts and distributes incoming electronic and paper correspondence.
• Prepares and distributes minutes of meetings, as needed.
• Maintains, orders and distributes office supplies, as needed.
• Proactively manages submission of reimbursements for approved faculty and staff expenses.
• Performs other job functions as assigned.

Clinical Job Functions

• Schedules appointments and procedures for clinical staff. This may include outpatient office appointments, outpatient and inpatient surgical procedures, and ancillary testing.
• Procurement or dissemination of medical records, prior authorizations, and/or primary care referral information as needed to assure a successful clinical encounter.
• Coordinates complex patient visits involving multiple departments and providers, including appointments at affiliate organizations and outreach sites.
• Partners with central scheduling and registration teams to manage, via work queues or other methods, lists of patients in need of services.
• Functions as liaison between patients, families and the clinical team. Assists families in navigating the Lurie system. This could include working in clinic, meeting with families to go over appointment scheduling visits and coordinating with ancillary departments.
• Collaborates with central registration to ensure patients have updated insurance information, prior authorization is initiated in advance of the rendered service, and referrals are obtained if appropriate.

Knowledge, Skills, and Abilities

• High school diploma or equivalent required.
• A minimum of two years general office or administrative experience preferred. Hospital or physician office experience preferred.
• Proficiency in Microsoft Office Suite applications.
• Ability to operate standard office equipment and resolve standard problems.
• Excellent communication skills - written and verbal.
• Ability to prioritize projects and strong problem solving skills.
• Demonstrated attention to detail, accuracy, and discretion.
• Ability to provide high level of quality customer service to patient/families, employees, leaders, and external vendors.

Education

High School Diploma/GED (Required)

Pay Range

$19.00-$28.50 Hourly

At Lurie Children's, we are committed to competitive and fair compensation aligned with market rates and internal equity, reflecting individual contributions, experience, and expertise. The pay range for this job indicates minimum and maximum targets for the position. Ranges are regularly reviewed to stay aligned with market conditions. In addition to base salary, Lurie Children's offer a comprehensive rewards package that may include differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs.

Benefit Statement

For full time and part time employees who work 20 or more hours per week we offer a generous benefits package that includes:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Employer contribution toward Health Savings Account
• Flexible Spending Accounts
• Paid Time Off (PTO), Paid Holidays and Paid Parental Leave
• 403(b) with a 5% employer match

Various voluntary benefits

• Supplemental Life, AD&D and Disability
• Critical Illness, Accident and Hospital Indem