Sr Administrative Assistant

Kforce, Inc; Town of Florida (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Kforce, Inc. in the United States is seeking a Sr Administrative Assistant to support field COO and regional leaders, delivering world-class administrative service. Responsibilities include managing executive calendars, coordinating travel, preparing materials, and coordinating VIP visits.

Strong MS Office skills and ability to handle confidential information are essential. Join a team that values integrity, client service, and professional growth, with exposure to senior leadership and complex

Qualifications

• High School diploma or GED with 4 years related work experience required.
• 2 years supporting an executive level (VP or higher) position required.
• Customer service and financial background preferred.

Responsibilities

• Interface with internal / external senior executives, team members and board of directors.
• Maintain executive calendars and meetings to include resolution of conflicting agendas, materials preparation, distribution and deliverables tracking.
• Provide administrative support to Strategic Accounts Leaders and other Field leaders as directed by the COO.
• Plan travel schedules and offsite meeting arrangements for Field Sr Leaders and resulting expense reports.
• Plan, coordinate and manage VIP visits of clients and senior leadership.
• Develop and edit a wide variety of documents to include communications, presentations, organizational charts, reports, agendas and minutes of meetings.
• Point of contact with Region Field offices, corporate departments, external customers and vendors in the resolution of routine administrative and operational issues.
• Screen incoming issues to assist with prioritization.
• Manage special projects as requested.
• Act as backup to other team members in their absence.

Skills

Interpersonal skills

Organizational skills

Verbal & written communication

Time management

Multi-tasking

Relationship building

Confidentiality

MS Office

Education

High School diploma / GED

Tools

MS Office

SharePoint

Visio

Job description

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Job Description - Sr Administrative Assistant (260487)

Sr Administrative Assistant - ( 260487 )

Kforce is one of the premier leaders in the staffing industry, where Great People = Great ResultsSM. For over 50 years we’ve thrived on building relationships and making a positive impact in the lives of those we touch. We believe in acting with integrity, doing the right thing and giving back to our communities.

A professional staffing services firm, Kforce stands for KnowledgeForce®, describing our highly skilled professionals. Our flexible and direct hire staffing specialists engage over 23,000 highly skilled Technology and Finance & Accounting professionals annually, connecting them with more than 4,000 customers. Our national network of 60 offices, two national recruiting centers, and 2,000+ associates support our ability to meet the needs of customers of all sizes, including 70% of the Fortune 100.

Join the Kforce family and we will support you with expert training, innovative tools, an amazing culture, and a team of Great People that will cheer you on your road to success!

SUMMARY:

Under managerial supervision, provide exceptional business operations support to field COO and senior regional leaders. Interface with senior leaders, Executive Committee, and significant clients with a goal of delivering exceptional “world-class” service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Interface with internal / external senior executives, team members and board of directors.

Maintain executive calendars and meetings to include resolution of conflicting agendas, materials preparation, distribution and deliverables tracking.

Provide administrative support to Strategic Accounts Leaders and other Field leaders as directed by the COO.

Plan travel schedules and offsite meeting arrangements for Field Sr Leaders and resulting expense reports.

Plan, coordinate and manage VIP visits of clients and senior leadership.

Develop and edit a wide variety of documents to include but not limited to communications, presentations, organizational charts, reports, agendas and minutes of meetings.

Point of contact with Region Field offices, corporate departments, external customers and vendors in the resolution of routine administrative and operational issues.

Screen incoming issues to assist with prioritization.

Manage special projects as requested.

Act as backup to other team members in their absence.

SUPERVISORY RESPONSIBILITIES:

None required.

KEY SUCCESS INDICATORS/ATTRIBUTES:

• Demonstrate excellent interpersonal, organizational skills and verbal and written communication skills.
• Ability to prioritize and multi-task in a fast paced, changing environment and be detail oriented.
• Ability to set goals and meet deadlines exhibiting strong time management skills.
• Ability to develop and maintain relationships with key business partners by building personal credibility and trust.
• Maintain courteous, professional and effective working relationships with employees at all levels of the organization.
• Proficient in handling difficult situations and human relations issues with professionalism and respect.
• Demonstrate excellent analytical and problem solving skills.
• Ability to maintain confidentiality of documents, organization, etc.
• Advanced personal computer skills with MS Office (Word, Excel, Power Point, Outlook, SharePoint, and Visio).
• Commitment and adherence to Firm Core Values.

EDUCATION AND/OR EXPERIENCE:

• High School diploma or general education degree (GED) and 4 years related work experience required.
• 2 years supporting an executive level (VP or higher) position required.
• Customer service and financial background preferred.

CERTIFICATES AND/OR LICENSES:

• None required.

TRAVEL REQUIREMENTS:

• Minimal travel may be required, up to 5%.

Kforce is an EEO/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status.