Sr. Administrative Assistant

LinkedIn; San Francisco (CA); On-site; USD 71,000 - 116,000; Full time

Job summary

Join a forward-thinking company as a Senior Administrative Assistant, where you will provide essential support to senior leaders. This hybrid role allows you to work both from home and in the office, ensuring you can balance flexibility with collaboration. You will be responsible for managing schedules, coordinating travel, and handling confidential information with discretion. The company fosters a culture of trust and inclusion, making it an ideal environment for those who thrive in dynamic settings. If you're looking to make a significant impact while growing your career in a supportive atmosphere, this opportunity is perfect for you.

Qualifications

• 4+ years of experience in an administrative role at the senior level.
• Ability to manage multiple calendars and coordinate travel arrangements.

Responsibilities

• Prepare information for presentations and meetings.
• Plan and organize multiple calendars while managing logistics for events.

Skills

Agility

Problem solving

Collaboration

Communication

Adaptability

Tools

MS Office (Outlook, Word, PowerPoint, Excel)

SharePoint

Job description

1 day ago Be among the first 25 applicants

Company Description
LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.
Join us to transform the way the world works.

Job Description
This role can be based in San Francisco, CA.
At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.
We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to senior leaders. You will be responsible for skillfully interacting with management within and outside of the company, comfortably communicating with customers, vendors and visitors and flawlessly handling confidential and critical details. You will also be responsible for anticipating the needs of multiple managers and flexibly accommodating work schedules.

Responsibilities:

• Collect and prepare information used for presentations and meetings
• Document meeting minutes as well as managing action items
• Plan, organize and manage multiple calendars (resolve overlapping commitments and protect time for priorities)
• Coordinate all travel arrangements
• Manage logistics for special events such as team all-hands or off-sites
• Prepare and submit expense reports and purchase requisitions in a timely manner
• Manage special projects, as agreed with manager(s)
• Work with cross-functional partners on reporting and reconciliation (I.e. budget tracking)
• Maintain email distribution lists / aliases

Qualifications

Basic Qualifications:

• 4+ years of experience working at the senior level in an administrative or coordination role

Preferred Qualifications:

• Experience with project and budget management
• Experience supporting multiple leaders of large teams
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint and Excel) and cloud-based applications (SharePoint)
• Excellent communication, teamwork and organizational skills
• Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks
• Ability to quickly learn and adopt new technologies and processes
• Ability to professionally interact with senior leaders and anticipate their needs.
• Thrives in a fast-paced, demanding environment
• Ability to effectively manage time, prioritize tasks, and work within deadlines, even if ambiguous environments.

Suggested Skills:

• Agility
• Problem solving
• Collaboration
• Communication
• Adaptability

LinkedIn is committed to fair and equitable compensation practices. The pay range for this role is $71,000 to $116,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans.

Additional Information

Equal Opportunity Statement
We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.

LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [e-mail] and describe the specific accommodation requested for a disability-related limitation.

San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

Pay Transparency Policy Statement
As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions.

Global Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Technology, Information and Internet