Sr Administrative Assistant

Eva Automation; Redwood City (CA); On-site; USD 58,000 - 75,000; Full time

Job summary

Eva Automation in Redwood City, California is looking for an experienced administrative assistant with at least 5 years in a similar role. The candidate should possess exceptional organizational skills and the ability to thrive in a fast-paced environment.

This role involves managing office logistics, scheduling meetings, and supporting executives. Applicants must demonstrate proficiency in Microsoft Office and excellent interpersonal skills. Join us in creating innovative home entertainment experiences while being part of a dynamic team.

Qualifications

• 5+ years of experience as an administrative assistant or similar role.
• Strong verbal and written communication skills are essential.
• Proficient in Microsoft Office and familiar with office equipment.

Responsibilities

• Greet and welcome guests professionally.
• Schedule meetings and coordinate logistics.
• Manage office supplies efficiently.
• Book domestic and international travel.
• Prepare detailed expense reports.

Skills

Organizational skills

Customer service

Microsoft Office proficiency

Attention to detail

Ability to work under pressure

Tools

Microsoft Office

Box

Google Drive

Job description

Bowers & Wilkins is working on creating fantastic and truly unique home A/V experiences that are second to none!

In May 2016, Silicon Valley startup Eva Automation, led by Gideon Yu, acquired Bowers & Wilkins, the market leader in the premium audio category, used by musicians and producers in the best studios in the world, from Abbey Road to Skywalker Studios.

Together we are a new kind of company -- fusing cutting‑edge startup culture with an iconic brand and audio expertise -- to create revolutionary yet simple home entertainment experiences. We will have much, much more to announce when the time is right about our new line of products, but we are extremely excited about what we are developing.

Come join us and be a part of a great company that has the best of both worlds!

Job Description

The person in this role requires superior organizational skills, keen attention to detail, the ability to meet deadlines, and the ability to juggle multiple high priority requests, all while interfacing professionally with people inside and outside of the company. A critical part of this role is to understand the Company’s priorities to effectively prioritize time and attention amid multiple competing initiatives.

Responsibilities

• Greet and welcome guests
• Maintain and manage office supplies
• Schedule and coordinate logistics for internal and external meetings, conferences, and special events (onsite & offsite)
• Work closely with members of our management team and business partners
• Order office supplies and research new deals and suppliers
• Book domestic/international travel arrangements
• Prepare timely and accurate expense reports
• Order food for various meetings and events
• Provide full-service visitor management, including anticipating all needs and last‑minute scheduling changes
• Act as the point of contact for internal and external clients
• Partner with cross‑functional teams on project tasks, including tracking, driving completion, and following up on key deliverables and outstanding items
• Handle special projects as required or requested
• Contribute to our culture of being collaborative, respectful, transparent, ethical, efficient, high‑achieving, and fun

Qualifications

• At least 5 years of experience as an administrative assistant, executive assistant, secretary or office administrative assistant
• Strong verbal, written, customer service and excellent organizational skills is a must
• Ability to work in a fast‑paced environment with changing priorities and deadlines
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and scanners
• Proficiency with Microsoft Office (Outlook, Word, Excel) is required
• Mac, Box, Google Drive, Bamboo and SEL experience is preferred
• Proven history handling multiple responsibilities while maintaining a high level of performance
• Passion and level of energy to support the pace of executives and the business
• Experience with managing sensitive and confidential information discreetly
• Ability to collaborate with a broad range of personalities
• Efficient in booking domestic/international travel
• Ability to prioritize and respond in a fast‑paced environment and adjust to peaks/interruptions with a positive attitude and professionalism
• High attention to detail and consistent follow up

Additional Information

All your information will be kept confidential according to EEO guidelines.

Bay Area Candidates only