Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine; Raritan (NJ); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Vacation 120 hours per year

Sick time 40 hours per year

Floating holidays 13 days per year

Parental Leave – 480 hours

Job summary

Johnson & Johnson Innovative Medicine is seeking a Sr. Administrative Assistant for a hybrid role based in Raritan, NJ or Spring House, PA.

You will provide direct support to managers, manage calendars, coordinate domestic and international travel, and oversee onboarding/offboarding processes. Responsibilities include coordinating team meetings, maintaining SharePoint repositories, handling onboarding activities, and supporting large departmental events.

Qualifications

• High School diploma or equivalent required.
• Minimum 4 years’ experience in administrative or office support.
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiar with Concur or expense reporting systems.
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work.
• Up to 5% travel may be required.

Responsibilities

• Provide direct administrative support to assigned managers, including calendar management and travel coordination.
• Coordinate meetings with internal and external partners and manage onboarding/offboarding processes.
• Support onsite/offsite meetings and team events, including logistics and catering.
• Maintain department materials and HR/portal repositories (e.g., SharePoint, MS Teams).
• Manage statements of work and purchase orders; monitor expenditures and follow up on expenses.
• Ensure confidentiality and exercise sound judgment in problem resolution.

Skills

Diary Management

Communication skills

Organizational Knowledge

Presentation Development

Travel Planning

Office Administration

Data Capturing

Education

High School diploma or equivalent

4+ years administrative/office support experience

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Concur

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America

Job Description

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Raritan, NJ or Springhouse, PA.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

In this critical role, you will demonstrate a keen ability to think critically in a fast-paced environment and will work within a team environment.

Key Responsibilities

• Provide direct administrative support to assigned managers, including calendar management, domestic and international travel and expense coordination and related activities, as well as programs and initiatives they lead.
• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint. Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS, eMarketplace ).
• Manage statements of work and purchase orders; tracking expenditures and follow-up on actual expenses
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• Handle external partner relationships, including scheduling meetings and facilitating contracting efforts as needed.

Education And Experience Requirements

• High School/Secondary degree or equivalent required.
• A minimum of 4 years’ experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiar with Concur or expense reporting systems
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% of travel may be required.

This job posting is anticipated to close on 10/16/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Preferred Skills

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description For Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Benefits

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year