Executive Administrative Assistant, INTO

Johnson & Johnson Innovative Medicine; Boston (MA); Hybrid; USD 66,000 - 106,000; Full time

Benefits offered by this job

Hybrid work policy

Office in Boston/Cambridge

Job summary

Johnson & Johnson is seeking an Executive Administrative Assistant to support the Vice President, Head of Integrated Drug and Tech Discovery in the Interventional Oncology organization. This hybrid position will be based in Boston/Cambridge, MA.

Per J&J Flex, expect to work in office 3-4 days and from home 1-2 days weekly. Primary tasks include calendar management, travel arrangements, office support, and HR onboarding collaboration.

Qualifications

• A high school diploma is required; an associate degree is preferred.
• Eight years of senior admin/office management experience in a fast-paced environment.
• Strong written and verbal communication with attention to detail.

Responsibilities

• Manage complex, multi-time-zone calendars. Prepare materials for meetings with pre-reads and logistics.
• Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.
• Support Boston/Cambridge office activities and onsite meetings.
• Communicate effectively and articulately with all levels of the organization.
• Assist in the preparation for meetings including team-specific meetings and leadership meetings; oversee logistics, speakers, and venues.
• Oversee and support fellow administrative professionals within Interventional Oncology team; provide back-up coverage when necessary.
• Recruitment support: collaborate with HR on postings, interviews, and onboarding/offboarding.
• Maintain confidentiality & security of sensitive documents and information.

Skills

Administrative Support

Communication

Diary Management

Multitasking

Attention to detail

Time management

Education

High school diploma

Associates degree preferred

Tools

Microsoft Office

Concur

eMarketplace

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Boston, Massachusetts, United States of America, Cambridge, Massachusetts, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant to support the Vice President, Head of Integrated Drug and Tech Discovery in the Interventional Oncology organization within Innovative Medicine. This hybrid position will be based in Boston/Cambridge, Massachusetts .

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

Primary Job Location :

2026 – June 2027 // Position based at Office:71 East Concord Street, Boston, MA.

From July 2027 onward // Position based at Office: 301 Binney Street, Cambridge, MA.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine.

This position will provide limited support to leaders within Integrated Drug and Tech Discovery team as well as managing office day-to-day activities for teams on-site.

Key Responsibilities

• Manage complex, multi-time-zone calendars. Prepare materials for meetings with pre-reads and logistics

• Arrange travel, itineraries, accommodations, and expense reporting; ensure policy compliance.

• Support Boston/Cambridge office activities and onsite meetings.

• Communicating effectively and articulately with all levels of the organization.

• Assisting in the preparation for meetings including team specific meetings, leadership specific meetings, overseeing logistics, speakers, and venues to ensure seamless execution.

• Oversee and support fellow administrative professionals within Interventional Oncology team to foster a collaborative and efficient administrative environment as well as providing back-up coverage for other administrative staff when necessary

• Recruitment Support: Collaborate with HR on job postings, interviews, and assist with onboarding/offboarding for team members and contractors.

• Staying informed regarding company policies, procedures and guidelines relevant to the functioning of the groups

• Achieving results in the absence of day-to-day guidance

• Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism.

Qualifications :

• A minimum of a high school diploma is required. An associates degree is preferred.
• A minimum of eight (8) years’ high-level assistant/office management experience ideally in a fast-paced environment is required.
• Strong organizational skills are required.
• Must have excellent written and verbal communication skills including attention to detail and ability to effectively multi- task with a willingness to perform a wide range of tasks.
• Manages multiple, sometimes conflicting priorities in a fast-paced and demanding environment.
• Ability to prioritize and execute tasks with minimal direction or supervision is required.
• Ability to interface with staff and senior level leaders, and executive leadership of internal/external partners is required.
• Highly proficient in Microsoft Office including Word, Outlook, Excel, and PowerPoint are required.
• Proficient with eMarketplace, Concur

This job posting is anticipated to close on 10/12/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

Required Skills:

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$66,000.00 - $106,260.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year