Sr. Administrative Assistant

Johnson & Johnson Innovative Medicine; Spring House (PA); Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Vacation time

Sick time

Holiday pay

Parental Leave

Bereavement Leave

Volunteer Leave

Job summary

Johnson & Johnson Innovative Medicine seeks a Sr. Administrative Assistant for a hybrid role in Raritan, NJ or Springhouse, PA. You will provide direct administrative support to assigned managers, manage calendars, travel, expenses, and related initiatives, and coordinate meetings and events.

Required are a high school diploma or equivalent, 4+ years in administrative roles, strong written and verbal communication, and proficiency with Microsoft Office. Travel up to 5% may be required.

Qualifications

• High School/Secondary degree or equivalent required.
• A minimum of 4 years’ experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiar with Concur or expense reporting systems
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% of travel may be required.

Responsibilities

• Provide direct administrative support to assigned managers, including calendar management, domestic and international travel and expense coordination and related activities, as well as programs and initiatives they lead.
• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint. Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS, eMarketplace ).
• Manage statements of work and purchase orders; tracking expenditures and follow-up on actual expenses
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• Handle external partner relationships, including scheduling meetings and facilitating contracting efforts as needed.

Skills

Accountability

Administrative Support

Business Writing

Communication

Customer Centricity

Data Capturing

Diary Management

Document Management

Event Management

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

High School/Secondary degree or equivalent

Tools

Concur

Workday

SharePoint

MS Teams

Zoom

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America

Job Description

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Raritan, NJ or Springhouse, PA.

About Oncology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.
Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine
In this critical role, you will demonstrate a keen ability to think critically in a fast-paced environment and will work within a team environment.

Key Responsibilities

• Provide direct administrative support to assigned managers, including calendar management, domestic and international travel and expense coordination and related activities, as well as programs and initiatives they lead.
• Sophisticated and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners.
• Support the onboarding and offboarding transition process for team members.
• Coordinate and support team onsite/offsite meetings and volunteer events
• Maintain department materials, such as organization charts, distribution lists, and conference rooms. Manage related repositories, including SharePoint. Utilize HR systems, productivity tools, and portal technology (e.g., Workday, SharePoint, ZOOM, MS Teams, GlobalView, AskGS, IRIS, eMarketplace ).
• Manage statements of work and purchase orders; tracking expenditures and follow-up on actual expenses
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to seek resolution of complex problems.
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• Handle external partner relationships, including scheduling meetings and facilitating contracting efforts as needed.

Education And Experience Requirements

• High School/Secondary degree or equivalent required.
• A minimum of 4 years’ experience in administrative or office support is required.
• Basic knowledge of Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Familiar with Concur or expense reporting systems
• Strong written and verbal communication skills.
• Ability to manage routine tasks independently and prioritize work effectively.
• Up to 5% of travel may be required.

This job posting is anticipated to close on 10/16/2026.
This position is overtime eligible.
Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills

Preferred Skills:

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description For Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Benefits

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year