Sr. Administrative Assistant

Biopharma Careers; North Carolina; Hybrid; USD 53,000 - 85,000; Full time

Job summary

Johnson & Johnson is seeking a Sr. Administrative Assistant to support Global Development with a hybrid schedule across Spring House, La Jolla, Raritan, Titusville, and New Brunswick sites.

You will manage executives’ calendars, coordinate leadership meetings, and prepare confidential reports, while handling travel, onboarding, and contracts. The role requires strong communication, organization, and collaboration skills, with experience in global settings and multiple systems.

Qualifications

• A high school diploma and at least four years of administrative experience are required; an associate degree is preferred.
• Experience supporting managers with global responsibility is preferred.
• Experience leading business-support projects is required.
• General systems proficiency, learning agility, and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) are required.
• Experience managing multiple complex Outlook calendars and scheduling on-site and off-site meetings is required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo, or a related accounts-payable system, and with Concur or a related travel-and-expense system, is preferred.
• Experience with SharePoint, Zoom, Teams, finance systems (e.g., Beacon or One Supply), and HR systems (e.g., OurSource or Workday) is preferred.
• Flexibility to accommodate changing schedules and international time zones is required.
• Excellent verbal, written, and interpersonal communication skills are required.

Responsibilities

• Manage a highly complex business calendar with prioritization and time management, maintaining a friendly atmosphere with colleagues and external partners.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data and reports to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate domestic and international travel and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site events.
• Interact with all levels of management and handle highly confidential documents and materials.
• Exercise independent discretion and judgment to solve complex project-, department-, or division-related problems.
• Coordinate staff hiring and onboarding activities.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business-support projects.

Skills

Calendar management

Communication

Organization

Confidentiality

Interpersonal skills

Team collaboration

Education

High school diploma, associate degree preferred

Tools

Microsoft Office

Outlook

SharePoint

Zoom

Teams

Ariba/Aravo

Concur

Beacon

One Source/Workday

Job description

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

La Jolla, California, United States of America, New Brunswick, New Jersey, United States of America, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role can be in Springhouse, PA, La Jolla, CA, Raritan, NJ, Titusville, NJ or New Brunswick, NJ.

About Immunology

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Immunology team leads in the development of transformational medicines for immunological disorders and illnesses. You can influence where medicine is going by restoring health to millions of people living with immune diseases.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Principal Responsibilities

• Manage a highly complex business calendar with a keen sense of prioritization and time management to maximize effective use of time while maintaining a friendly, accessible atmosphere with colleagues and external partners.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data and reports to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate domestic and international travel and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site events.
• Interact with all levels of management and handle highly confidential documents and materials.
• Exercise independent discretion and judgment to solve complex project-, department-, or division-related problems.
• Coordinate staff hiring and onboarding activities.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business-support projects, such as facility moves, onboarding-process improvements, and the Administrative Assistant Community of Practice.

Principal Relationships

The Executive Administrative Assistant works closely with other Administrative Assistants in Global Development.

Qualifications

• A high school diploma and at least four years of administrative experience are required; an associate degree is preferred.
• Experience supporting managers with global responsibility is preferred.
• Experience leading business-support projects is required.
• General systems proficiency, learning agility, and proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) are required.
• Experience managing multiple complex Outlook calendars and scheduling on-site and off-site meetings is required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo, or a related accounts-payable system, and with Concur or a related travel-and-expense system, is preferred.
• Experience with SharePoint, Zoom, Teams, finance systems (for example, Beacon or One Supply), and HR systems (for example, OurSource or Workday) is preferred.
• Flexibility to accommodate changing schedules and international time zones is required.
• Excellent verbal, written, and interpersonal communication skills are required.
• A strong sense of urgency, professionalism, organization, judgment, and reasoning ability is required.
• Must be a collaborative team player who can partner with all organizational levels, coordinate with administrative colleagues, multitask, and work with minimal supervision in a dynamic, fast-paced environment.

This job posting is anticipated to close on 9/15/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Preferred Skills

• Accountability
• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Event Management
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Process Oriented
• Professional Ethics
• Travel Planning
• Typing

The anticipated base pay range for this position is : $52,500.00 - $84,525.00

Additional Description for Pay Transparency

• Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
• Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year