Executive Administrative Assistant

Johnson & Johnson Innovative Medicine; Titusville (NJ); Hybrid; USD 63,000 - 101,000; Full time

Benefits offered by this job

Parental Leave

Vacation 120 hours/yr

Sick time 40 hours/yr

Retirement plan participation

Job summary

Johnson & Johnson Innovative Medicine is seeking an experienced Senior Administrative Assistant to provide high-level support to at least two VP-level leaders within Innovative Medicine Supply Chain. This hybrid role is based in Titusville, NJ, offering broad exposure across global operations and confidential, strategic initiatives.

The ideal candidate will manage complex calendars, travel, and communications, while coordinating events and onboarding activities.

Qualifications

• High school diploma or equivalent.
• 6+ years of admin/EA experience, supporting multiple senior leaders.
• Strong calendar, travel, expense reporting, meeting planning, and exec support skills.
• Proficiency with Microsoft 365 apps including Teams/SharePoint; quick learner of enterprise tools.
• Excellent written and verbal communication, confidentiality, and follow-through.
• Ability to collaborate across functions/time zones in a global setting.

Responsibilities

• Manage complex calendars, travel, itineraries, and expense reporting for multiple VP-level leaders.
• Plan and execute leadership meetings, quarterly sessions, town halls, off-site events, and related logistics.
• Coordinate onboarding/offboarding, interviewing, org charts, distribution lists, channels, and new-hire announcements.
• Maintain SharePoint, Teams, Viva Engage, and related tools with appropriate access controls.
• Support purchase orders, contracts, vendors, invoices, and external meetings following company processes.
• Coordinate culture, credo, engagement, employee resource group, fundraising, and employee experience activities.
• Safeguard confidential information and provide backup coverage for urgent needs.

Skills

Administrative Support

Business Writing

Communication

Contract Monitoring

Customer Centricity

Data Capturing

Diary Management

Document Management

Handbooks

Microsoft Office

Office Administration

Organizational Knowledge

Organizing

Presentation Development

Problem Solving

Process Oriented

Professional Ethics

Travel Planning

Typing

Education

Associate degree in Business Administration

Bachelor's degree in related field

Tools

Workday

SharePoint

Microsoft Teams

Viva Engage

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role will be in Titusville, NJ.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

We are seeking an experienced, proactive Senior Administrative Assistant to provide high-level administrative and operational support to at least two Vice President-level leaders within Innovative Medicine Supply Chain. As a trusted partner, you will anticipate business needs, protect leadership capacity, and enable effective execution across a fast-paced global organization of more than 150 employees. This role requires exceptional judgment, discretion, organization, communication, and follow-through.

Key Responsibilities

• Manage complex calendars, priorities, meetings, domestic and international travel, detailed itineraries, and expense reporting for multiple Vice President-level leaders; proactively resolve conflicts and ensure leaders are prepared for commitments and decisions.
• Plan and execute leadership meetings, quarterly face-to-face sessions, town halls, off-site meetings, team-building activities, and other events, including facilities, catering, materials, presentations, and follow-up logistics.
• Coordinate organization-wide administrative activities, including onboarding and offboarding, interview scheduling, organizational charts, distribution lists, team channels, collaboration sites, new-hire announcements, supplies, and shipping.
• Maintain SharePoint, Microsoft Teams, Viva Engage, and related organizational tools and content with accuracy and appropriate access controls.
• Support purchase orders, contracts, vendors, invoices, and external meetings in accordance with company processes and compliance requirements.
• Coordinate culture, Credo, engagement, employee resource group, fundraising, and employee experience activities that strengthen connection and organizational effectiveness.
• Safeguard confidential information, build effective relationships across internal and external partners, provide backup administrative coverage, and support special projects or urgent business needs.

Required Qualifications

• High school diploma or equivalent.
• At least 6 years of administrative, executive assistant, or related business support experience, including independently supporting multiple senior leaders and leadership teams in a complex organization.
• Advanced capability in calendar management, Microsoft Outlook, travel coordination, expense reporting, meeting planning, and executive support.
• Strong proficiency with Microsoft 365 applications, including Teams and SharePoint, and the ability to learn enterprise systems and collaboration tools.
• Excellent written and verbal communication skills, attention to detail, confidentiality, responsiveness, and consistent follow-through.
• Ability to collaborate across functions and time zones in a fast-paced, global environment.

Preferred Qualifications

• Associate or bachelor’s degree in business administration, communications, human resources, operations, or a related field.
• Experience in pharmaceutical, healthcare, manufacturing, supply chain, technical operations, or another regulated, global matrix organization.
• Experience coordinating executive town halls, leadership team meetings, large-scale events, and culture or engagement activities.
• Experience with Workday or similar human resources systems, purchase-order processes, vendor coordination, SharePoint site administration, and enterprise collaboration platforms.
• Demonstrated ability to anticipate stakeholder needs, influence without authority, and manage sensitive information professionally.

This job posting is anticipated to close on 9/8/2026.

This position is overtime eligible.

Required Skills

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$63,000.00 - $101,430.00

Additional Description For Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Benefits

Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

Vacation –120 hours per calendar year

Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year

Holiday pay, including Floating Holidays –13 days per calendar year

Work, Personal and Family Time - up to 40 hours per calendar year

Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child

Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year

Caregiver Leave – 80 hours in a 52-week rolling period10 days

Volunteer Leave – 32 hours per calendar year

Military Spouse Time-Off – 80 hours per calendar year

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected under federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.