Sr Administrative Assistant

Ameriprise Financial; Minneapolis (MN); Hybrid; USD 54,000 - 75,000; Full time

Job summary

Ameriprise Financial in Minneapolis is seeking a Senior Administrative Assistant who will partner with senior leaders to manage complex calendars, travel, meetings, and communications, ensuring a smooth and professional exposure across the organization.

In this hybrid, in-office role, you will support meetings, conferences, budgets, and staff training while safeguarding confidential information and guiding junior teammates toward coordinating priorities and delivering high-quality service.

Qualifications

• 3–5 years of admin support for senior leaders.
• Ability to handle sensitive information with discretion.
• Associate degree or higher; bachelor’s degree preferred.
• Proficiency with MS Office, SharePoint, and AI-enabled tools.
• Strong organizational and communication skills.
• Maintains confidentiality in a fast-paced environment.

Responsibilities

• Manage complex calendars and schedules for multiple leaders.
• Arrange travel, prepare expense reports, and materials.
• Prioritize emails and respond on behalf of leaders.
• Coordinate programs, budgets, and events.
• Maintain distribution lists and request workspace access.
• Provide project support and mentor staff.

Skills

Calendar management

Travel coordination

Email triage

Meeting logistics

Customer service

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

SharePoint

Outlook

Copilot

Concur

Purchasing systems

Job description

Hybrid

Minneapolis, Minnesota

Full time

R26_4149

About Our Company

We’re a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of year-end 2024. Our team of 22,000 people across 19 countries, serves more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses – Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world.

Job Description

As a Senior Administrative Assistant, you will play a pivotal role in enabling leaders and teams to operate efficiently and effectively. You will serve as a trusted partner to senior leaders, managing complex administrative priorities, driving coordination across stakeholders, and ensuring a seamless experience for meetings, events, communications, and business operations. This role offers meaningful exposure across the organization, opportunities to influence outcomes, and the ability to make a measurable impact through exceptional organization, judgment, and service.

Responsibilities

• Independently manage complex calendars, schedules, and meeting priorities for multiple senior leaders, coordinating logistics, facilities, technology, visitor access, and materials.
• Prepare and manage travel arrangements, expense reports, invoices, presentations, reports, and internal and external communications.
• Review, prioritize, and when appropriate respond to emails and requests on behalf of leaders while ensuring timely follow-up on critical actions.
• Coordinate team programs, recognition activities, budgets, timekeeping processes, off-site meetings, conferences, and special events.
• Maintain distribution lists, manage shipping and supply needs, and submit and track workspace, building, maintenance, and access requests.
• Provide project and program support through researching issues or questions about polices or practices, coordination of events, and execution of administrative initiatives.
• Mentor and train administrative staff and provide backup support across teams as needed.

Qualifications

• 3-5 years of administrative support experience with responsibility for supporting senior leaders, managing competing priorities, and handling sensitive information.
• Demonstrated ability to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment.
• Associate degree or equivalent required; bachelor's degree preferred.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.
• Strong organizational, communication, collaboration, and problem-solving skills with the ability to adapt quickly to changing priorities.
• Ability to manage multiple tasks simultaneously while maintaining accuracy, professionalism, and confidentiality.

U.S. Work Authorization & Sponsorship

Applicants must have a valid work authorization that does not now, or in the future, require visa sponsorship for employment in the United States (e.g., H-1B, F-1 CPT, F-1 OPT, TN).

In-Office Collaboration

We are a client-centric, relationship-based business. Working together, in-person, is foundational to how we achieve results. By fostering a culture of face-to-face collaboration, idea sharing, productivity and personal connection, we deliver for our stakeholders - clients, advisors, employees and shareholders. Our employees work in the office at least four (4) days per week, with flexibility to work from home one (1) day per week. Some roles may require additional in-office time or different in-office expectations, and specific requirements will be discussed during the hiring process.

Base Pay Salary

The estimated base salary for this role is $54,400 - $74,800 / year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances.

Full-Time/Part-Time

Full time

Exempt/Non-Exempt

Non-Exempt

Job Family Group

Business Support & Operations

Line of Business

FPPS Wealth Management Solutions

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities. If you require a reasonable accommodation to participate in the application or interview process, speak to your recruiter to discuss how we can support you.

Since 1894, Ameriprise Financial has helped people feel more confident about their financial future. Guided by strong values and a deep commitment to clients, we've remained a trusted leader in financial planning and advice for more than 130 years.

Through our businesses, Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance & Annuities , we deliver advice, investment and protection solutions designed for long-term success. While each business brings distinct capabilities and expertise, all are united by our unwavering focus on clients and a strong financial foundation.

For you, that means the opportunity to build a meaningful career in a high-performing, collaborative culture where your expertise can grow, your contributions are valued and your work can make a real impact.

As a global financial services company with three complementary businesses, the breadth of our capabilities sets us apart. It also creates unique opportunities for employees to learn, collaborate and grow their careers:

• Ameriprise Financial : Financial planning, advice and wealth management.
• Columbia Threadneedle Investments : Global asset management serving individual, institutional and corporate clients.
• RiverSource Insurance & Annuities : Products and solutions designed to help clients protect and grow their wealth.

Explore opportunities within each business and region below.

• Ameriprise US | Careers (https://www.ameriprise.com/careers)
• Ameriprise India | Careers
• Columbia Threadneedle Investments US | Careers (https://www.columbiathreadneedleus.com/investorspa/about/careers)
• Columbia Threadneedle Investments EMEA APAC | Careers
• RiverSource | Careers (https://www.riversource.com/your-career-at-riversource)